Video index
Roll Call: 7 members present, 0 members absent, 0 members excused.
9:00 A.M. CALL TO ORDER (ITEMS 1.01-1.04)
1.01 Pledge of Allegiance.
meeting started at 9:00 a.m. - opened as both IHSS - & BOS - Rob Gonzales led in the pledge.
1.02 Consider approval of agenda.
Motion to Minute Order No. 07-174: Approved the agenda for this meeting as submitted. Moved by Rexroad, seconded by Thomson.
Vote to Minute Order No. 07-174: Approved the agenda for this meeting as submitted. (Approved)
1.03 Public Comment: Opportunity for members of the public to address the Board of Supervisors on subjects relating to county business. The Board of Supervisors reserves the right to impose a reasonable limit on time afforded to any topic or to any individual speaker.
wants to do something w/fremont weir.
Yamada - thanked him for comments, knows he is making progress, he is working w/prpw.
Hunting instructor Michael Russo addressed the Board of Supervisors regarding hunting education grants.
1.04 Introductions, comments and/or honorary presentations.
Supervisor McGowan introduced his new Intern Peter Dalldorf.
Rexroad - re: indigent healthcare - increase of cost for the contract - more peo. being served.
Section D - Th moves w/ exception of No. 5 (rexroad - re: syringe exchange program) th/y 1-3 6 & 7 - 5/0
Items from this morning - look at parks position to look at position re CSA’s. Mike you could look at this issue and bring back to board and ask for direction.
A.M. CONSENT AGENDA (ITEM 2.01)
2.01 No consent items.
A.M. REGULAR AGENDA (ITEM 3.01)
3.01 No regular items.
A.M. TIME SET AGENDA (ITEM 4.01)
4.01 9:00 am
County Administrator
Public hearing and adoption of fiscal year 2007/08 final budget. (Jensen)
Recommended Action 4.01
opened p/h -
Sharon - presented an overview - standard rating - thanked howard newens and his staff for sound financial practices - y. c. ranked among the first in financial rating.
rexroad - noted if that money is a passthrough through - what is the general fund this year vs. your u
chamberlain - is there a way to show what the efforts are that the county is doing to collect these fees?
rexroad - yes - we have supported lois wolks efforts -
Helen - big plans for our services and our workers.
howard newens - provided an update on bonds - re financial management.
page 4 - general gov't.
chamberlain - wants other charges.
chamberlain - separate the bos from cao?
chamberlain, yamada - discussion came late to separate board
will take additional direction next year to see how we will address bos, cao budget. Helen - also need to identify responsibilites - also, pg. 40 bos responsibilities - need more info.
Assessor - Page 47
Helen - thinks H.R. needs to look into this and see what is needed at the Assessor's office. thinks CAO recommendations are good.
work it out to come back for final budget approval -
Mike would send this back - does not think this is workable - have Assr. and CAO come back with this - referred to CAO for finalization -
Joel butler - addressed board.
Re: Assessor - yamada - this item pg. 47- re 4 additional positions - to return to the board.
chamberlain - do you use outside appraisers?
Joel - no - state board requires they be certified by the board.
Thomson - keep a list of things to keep action on - add in a month or two - have an analysis of the computer system - dealing w/antiquated system - in next budget year
helen - did have an opportunity to discuss efforts in sharing of costs - assessor - add to agenda and call attention to.
Will work with the department and return to bos w/recommendation.
Pg. 49 - Auditor-Controller, Treasurer-tax collector.
page 53 - County Clerk Recorder
page 59 - county Counsel
Mike - w/landuse atty. - what is your recommendation - will seek available position when funds are available to fund it.
Helen - would not forgo - in landuse and water - significant issues,hire a professional person.
page 62 - general services
recommended a buyer - rexroad - vehicles that are going to retire -
Yamada - purchase of vehicles, hybrid- need to set the standard on our purchasing policy - have we adopted as the policy? is this part of Matt's review? (yes) Ray - has looked at purchases - depends on the mileage range.
Helen - asked that nothing be purchased until the policy is done. question, making sure before the mileage gets done, then sell and purchase another. Ray - will be using a program that indicates when vehicles need to be purchased.
Helen - concerned, don't want to purchase vehicles until policy in place; Helen - he's not purchasing, other dept's are purchasing - Ray - intends to centrify - Dena will help us develop a plan - will inform dept. the vehicle they intend to purchase is outside the county's direction.
McGowan - what is the net improvement value of a hybrid vs. a taurus - Ray - it's providing the right vehicle for the use. We have a form ready for your approval. Yamada, the honda accord is now out of production- Chamberlain - heard something about cell phones -
page 73 - Human resources
Yamada - appreciates the I.D. bullet on pg. 74
Page 76 - Information Technology
Helen - concerned about resources for I.T. - a technical support. position - would like bos to evaluate that - expectations are very high - aske the board to consider upping the positions he is asking for.
Page82- Library
Katie - explained funds out
Helen - talked to CAO about administrative services position - asked that when put pkg. together - put back in the budget (hopes board agrees w/that)
McGowan - does not want libraries to slip off the system, doesn't want priority and committment to slip away.
Page 89 - Non-Departmental Programs
Rexroad pg. 95 - historical museum.
Helen - wants a report to bos from YCESSA - in terms of what's going on. Rexroad - has huge concerns about communication process -
Rexroad - expensive proposition - question about how much are we going to prepare for emergency. Military radios, etc. - Helen - would be a good idea to get an update from JPA - (it is a JPA w/cities)
Jensen - has been talking w/ ray groom - are planning to report to bos in July - will also bring report re funding. It's a big dollar amount. Chamberlain - doesn't understand - phone, has two way radios - what is problem, why does it cost millions of dollars?
Groom - the immediate problem is about 2 million dollars - we have tower problems - we need to take action - intends to lead board in that direction - need solution - jpa board will come to our board and cities to address problem.
Law and Justice - page 100
Child Support Services page 100
District Attorney - Page 106 Yamada - question re: D.A. - concerned about % of grant funds -
Probation - Page 118 Rexroad - wants to make sure they are hiring peo. and not overdoing on overtime.
Public Defender - Page 129
Yamada -asked Barry melton to bring interns to the Board.
Conflict Indigent Defense - Page 132
Public Guardian Administrator - Page 134
Thomson - concerned w/ legislation issues for Cass - asked CAO to review if could get an increased mandate/increased workload - wants to make sure that cass is able to get assistance - get that reviewed.
Mike - you might want to talk to Ted re: training available re: returning of Iraki Vets - will be coming home w/some very serious issues. Cass - Ted has a conference which is dicussing issues.
Sheriff-Coroner - Page 139
Helen - Animal Shelter - needs to be added to capital improvements.
Helen - asked info. - will provide later
IHSS - THEN TAKE A BREAK
Health and Human Resources - Page 154 Alcohol, Drug and Mental Health
Helen - addressed a letter from LMHB - and referred to pg. 156 - asked CAO’s to follow-up w/Jeff Goodman - re emissions - and how criteria is addressed - dealing w/liability safety issues.
Rexroad - concurs w/ helen
Chamberlain - are we paying for these facilities
Richard DeLiberty - there is one program in Texas that we are negotiating
Rexroad - would you be able to print your accounts payable right now?
DeLiberty - no.
Rexroad - need to be able to get there.
Employment and Social Services - Page 165
Rexroad - we are making choices w/general fund.
Thomson - most of the time its mandates.
Jensen- the Board may want to consider a conversation about the General fund
Duane - what do you call low income - Pam Miller - some programs are not income driven, i.e. Mike - state and federal standard income driven- Rexroad- also undocumented people - pam miller Duane - wants a number Thomson - there is an income level depending of # of people - it's Federal Gov't.
Helen- asked Pam to put together a fact sheet - and $amt. available to a woman and child - who is disqualified - and suggested sup. chamberlain visit your office and sit through an intake.
Helen - aksed that Pam Miller put a list of those who are not successful in the services.
Health - page. 177
Rexroad - we are using realignment funds - we are making decisions here to spend $ on these services.
Rexroad- can we keep track of who gets these services? In order to try and get reimbursed at some point? Hinton - we do know who is documented and who isn't - when they don't speak english, etc.
McGowan - lets pretend we have a choice
Rexroad - we are making those choices
Planning and Public Works - page 191
Sharon - talk about period of time to build projects / bridges - will work w/staff to see if there is a way to provide info. to board.
Agricultue, Parks and Resources - Page 227
Mike - asked Rick to give update re: what's going on in Napa-
Cooperative Extension - Page 231
Diane Metz - addressed board.
Parks and Resources Page 235
McGowan - re Museum, would suggest they direct Supervisor Rexroad to be the Liaison - and get his insights of what we should be doing there. Yamada - He is already the liaision.
Rexroad- wants to set money aside today - for Museum -
Thomson - trying to figure out cover the delta, along sacrament river, conaway liaison, working w/other conservation partners, etc.
Elizabeth kemper addressed board.
Mike - re strategic planning - want to see this back sooner. E. Kemper noted extra help has been doubled. Mike - what are we going to do w/helvetia.
Helen - the parks master plan is an inventory of what we have. Mr. xxx from parks and resources
Elizabeth - the intent is to see what's needed. Try to provide them opportunity Sharon - we will need to bring a report to the board on projects and progress
Capital Improvements - Page 243
Mike - re animal control
Mike would like to sit down and w/ pat and do a walk through and see what the requirements are for that - would like to revisit that and bring back to board.
Thomson - re: records and archive center ? Groom- Yes. the Davis building - there is a piece rented out for the Children's Alliance - the building really needs a walk through - the exterior of the building, looking at the structure, to make sure it stays in good state - May find some money, to paint that building. Mike-
Special Districts - Page 289
concluded our board discussion and deliberation.
Mike - questions re: gibson museum - setting aside some funds - also had question re: y.c. visitors bureau - gave them 25,000 and was under the impression they wanted 60,000 - Mike was in support of their request.
Other question - we talked about the need for an additional person for the advisory committees, expand the role for someone to go to those meetings. Mike talking about the Advisory Committees - didn’t see that.
Jensen - re: visitors bureau - have been contributing the status quo - would like an opportunity to see if - looked at the allocations and the way the allocations were made - Mike wants to promote Y.C. - thinks we should support this effort - $60,000 is what was requested.
Rexroad - believes we need to have our priority and fund this.
Mike - asked that we increase this to $60,000.
mike - take it out of contingencies - if you add 50,000 to the museum, Thomson - wants to know about the floridation - Leary - gave update.
Sharon - the board could approve this budget, and give direction to include some additional items, without identifying the source of funding - come back with recommendation for funds
motion to raise y.c. visitor’s bureau from 25 to 60,000. M/Th 5/0
Rexroad moved to allocate 10-15,000 for the Museum.
on visitor’s bureau - increasing funds from 25 to 60 - does not need to come from pomona.
from 10- up to 50,000 R/Mc for the Gibson Historical Museum 5/0.
Recommended Action - OPEB OTHER POST EMPLOYMENT BENEFIT RESERVE
Yamada - would like to see 150,000 to this account.
Pat Leary - Pay as you go - the 10 million is if we wanted to retire debt.
Mike agrees w/ Yamada about addressing the issue - perhaps we could express our intention - ask you to do this analysis and come back with a recommendation - would like to go on record -
Rexroad - so we set aside $600,000 - Pat need to get back to you on this.
Syringe exchange program - approved $100,000, but after the money is approved and as needed.
its 150,000 added to this 600,000 from contingencies - mike, under those circumstances - at this point it’s moving money from one acct. to another. Mike - supports the chair’s effort to set aside 150,000 for peo. who want to retire.
Yamada/McGowan - to add to this non 5/0 approved.
Item D: sYRINGE eXCHANGE
No. 4 - Helen moved/ McGowan 2nd -
rexroad not in favor/ duane also does not approve
3/2 Noes: rexroad and chamberlain.
List of items raised earlier today:
sharon - listen here re: Assessor’s office - up to 60 days.
Mc/Th 5/0 to sharon’s re: Assessor’s
Next item re: purchasing - Ray to bring a report to the board. - no vote needed -
3 - Direction to work w/I.T. - and bring back a recommendation to board w/ Kevin Yarris. - no vote needed. bring back on July 31st.
Libraries - need to come back to the board - -
approve a position for the administrative services analyst? confer w/ the library to confer and report back Th/Mc 5/0
YCCESA - Mc/r
need to work w/Ray
appoint sup. rexroad in liaison capacity. 5/0
helen - Public Guardian - liability doesn’t escalate?
helen moved that the public guardian’s conservator - budget be reassessed after budget settles from state and
second by Yamada (Th/Y) 5/0
2nd - Review of criteria for M.H. issues th/Mc 5/0
ADMH - review of criteria for admission, IMD and accute hospital admissions. th/mc 50
(See attachment for order of budget presentations)
Attachment - Order of Budget Presentations
Took the following actions for the adoption of the 2007/08 final budget:
A. Opened the public hearing for the fiscal year 2007/08 budget.
B. Received County Administrator’s fiscal year 2007/08 recommended budget.
C. Received input from other county officials and members of the general public.
The Board of Supervisors recessed at 12:38 P.M. and reconvened at 1:35 P.M. All members were present. Chair Yamada presided.
D & E. Adopted fiscal year 2007/08 budget as recommended with the following adjustments:
Motion to 1.
Yolo County Visitor’s Bureau
Minute Order No. 07-175: Approved an allocation of $60,000 to the Yolo County Visitor’s Bureau and directed staff to identify the appropriate funding source.
Moved by McGowan, seconded by Thomson.
Vote to 1.
Yolo County Visitor’s Bureau
Minute Order No. 07-175: Approved an allocation of $60,000 to the Yolo County Visitor’s Bureau and directed staff to identify the appropriate funding source.
(Approved)
Motion to 2.
Yolo County Historical Museum
Minute Order No. 07-176: Approved allocation of $10,000 up to $50,000 for the Yolo County Historical Museum.
Moved by Rexroad, seconded by McGowan.
Motion to 3.
Other Post Employment Benefits (OPEB)
Minute Order No. 07-177: Approved an allocation of $150,000 for Other Post-Employment Benefits Reserve (OPEB). Directed staff to work with the California State Association of Counties (CSAC) Finance Corporation and/or CALPERS to determine if there is a suitable (financial) solution or if other actions are necessary, and report back to the Board of Supervisors. Moved by Yamada, seconded by McGowan.
Motion to 4.
Pomona Funds
Minute Order No. 07-178: Approved the following Pomona Fund Allocations:
A. Children’s Health initiative (health insurance for children) $200,000
B. Health Department (tobacco cessation 2007/08) $150,000
C. Health Department (tobacco cessation 2006/07 fund balance) $ 40,620
D. West Sacramento Floridation Project $ 25,000
E. Mental Health, funds for 2007/08 budget shortfall $559,380
Moved by Thomson, seconded by Yamada.
Vote to 4.
Pomona Funds
Minute Order No. 07-178: Approved the following Pomona Fund Allocations:
A. Children’s Health initiative (health insurance for children) $200,000
B. Health Department (tobacco cessation 2007/08) $150,000
C. Health Department (tobacco cessation 2006/07 fund balance) $ 40,620
D. West Sacramento Floridation Project $ 25,000
E. Mental Health, funds for 2007/08 budget shortfall $559,380
(Approved)
Motion to 5.
Syringe Exchange Program
Minute Order No. 07-179: Approved allocation of $100,000 to be held in the Pomona funds for the Syringe Exchange Program to later be transferred to the Health Department after the program is approved and when the program is needed. Moved by Thomson, seconded by McGowan.
Motion to 6.
Assessor’s Office/Information Technology
Minute Order No.07-180: Directed staff to work with the Assessor’s Office and Human Resources to do an assessment of the Assessor’s staffing needs, including funding, and return to the Board with a recommendation within the next sixty days. Additionally, the County Administrator will provide a report to the Board on information technology systems and return to the Board with recommendations by the end of fiscal year 2007/08. Moved by McGowan, seconded by Thomson.
Vote to 6.
Assessor’s Office/Information Technology
Minute Order No.07-180: Directed staff to work with the Assessor’s Office and Human Resources to do an assessment of the Assessor’s staffing needs, including funding, and return to the Board with a recommendation within the next sixty days. Additionally, the County Administrator will provide a report to the Board on information technology systems and return to the Board with recommendations by the end of fiscal year 2007/08. (Approved)
Motion to 7.
Library
Minute Order No. 07-181: Directed staff to confer with the Library Interim Director and/or new permanent Director to determine the need for an Administrative Services Analyst, and to return to the Board with a recommendation. Moved by Thomson, seconded by McGowan.
Vote to 7.
Library
Minute Order No. 07-181: Directed staff to confer with the Library Interim Director and/or new permanent Director to determine the need for an Administrative Services Analyst, and to return to the Board with a recommendation. (Approved)
Motion to 8.
Radio System Adequacy
Minute Order No. 07-182: Appointed Supervisor Rexroad to work with staff to address the issues of radio system adequacy and report findings and recommendations to the Board of Supervisors. Moved by McGowan, seconded by Rexroad.
Motion to 9.
Public Administrator/Guardian
Minute Order No. 07-183: Directed staff to reassess the sufficiency Public Administrator/Guardian’s budget after the state budget is passed. Moved by Thomson, seconded by Yamada.
Motion to 10.
Alcohol, Drug and Mental Health
Minute Order No. 07-184: Directed County Counsel to review and ensure that the criteria for admission for Institutes for Mental Disease (IMD’s), acute care hospitals, and adult residential placements are based on medical necessity criteria.
Moved by Thomson, seconded by McGowan.
F. Closed the public hearing.
Motion to G. Adopt the fiscal year 2007/08 final budget resolution.
Minute Order No. 07-185: Approved recommended action by
Resolution No. 07-89
. Moved by McGowan, seconded by Thomson.
Motion to H. Adopt amendments to the Authorized Position Resolution (Attachment C).
Minute Order No. 07-186: Approved recommended action by
Resolution No. 05-88-106
, amendment to the Authorized Position Resolution. Moved by Rexroad, seconded by Thomson.
Motion to I. Adopt amendments to the Salary Resolution (Attachment D).
Minute Order No. 07-187: Approved recommended action by
Resolution No. 95-15.359
, amendment to the Salary Resolution.
Moved by Rexroad, seconded by McGowan.
Motion to J. Direct staff to return with any follow-up reports:
Minute Order No. 07-188: Approved recommended action. Moved by Rexroad, seconded by McGowan.
CLOSED SESSION (ITEM 5.01)
5.01 No closed session items.
Vote to 3.
Other Post Employment Benefits (OPEB)
Minute Order No. 07-177: Approved an allocation of $150,000 for Other Post-Employment Benefits Reserve (OPEB). Directed staff to work with the California State Association of Counties (CSAC) Finance Corporation and/or CALPERS to determine if there is a suitable (financial) solution or if other actions are necessary, and report back to the Board of Supervisors. (Approved)
Vote to 5.
Syringe Exchange Program
Minute Order No. 07-179: Approved allocation of $100,000 to be held in the Pomona funds for the Syringe Exchange Program to later be transferred to the Health Department after the program is approved and when the program is needed. (Approved)
Vote to 2.
Yolo County Historical Museum
Minute Order No. 07-176: Approved allocation of $10,000 up to $50,000 for the Yolo County Historical Museum.
(Approved)
ADJOURNMENT
Next meeting scheduled for: June 26, 2007.
(If needed, budget presentations may be continued to June 20, 2007)
I declare under penalty of perjury that the foregoing agenda was posted June 14, 2007 by 5:00 p.m. at the following places:
I declare under penalty of perjury that the foregoing agenda will be posted no later than June 15, 2007 by 5:00 p.m. as follows:
1. On the bulletin board at the east entrance of the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California; and
2. On the bulletin board outside the Board of Supervisors Chambers, Room 206, in the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California.
3. On the Yolo County website: www.yolocounty.org.
Vote to 8.
Radio System Adequacy
Minute Order No. 07-182: Appointed Supervisor Rexroad to work with staff to address the issues of radio system adequacy and report findings and recommendations to the Board of Supervisors. (Approved)
Vote to 9.
Public Administrator/Guardian
Minute Order No. 07-183: Directed staff to reassess the sufficiency Public Administrator/Guardian’s budget after the state budget is passed. (Approved)
Vote to 10.
Alcohol, Drug and Mental Health
Minute Order No. 07-184: Directed County Counsel to review and ensure that the criteria for admission for Institutes for Mental Disease (IMD’s), acute care hospitals, and adult residential placements are based on medical necessity criteria.
(Approved)
Vote to G. Adopt the fiscal year 2007/08 final budget resolution.
Minute Order No. 07-185: Approved recommended action by
Resolution No. 07-89
. (Approved)
Vote to H. Adopt amendments to the Authorized Position Resolution (Attachment C).
Minute Order No. 07-186: Approved recommended action by
Resolution No. 05-88-106
, amendment to the Authorized Position Resolution. (Approved)
Vote to I. Adopt amendments to the Salary Resolution (Attachment D).
Minute Order No. 07-187: Approved recommended action by
Resolution No. 95-15.359
, amendment to the Salary Resolution.
(Approved)
Vote to J. Direct staff to return with any follow-up reports:
Minute Order No. 07-188: Approved recommended action. (Approved)
Jun 19, 2007 Board of Supervisors Meeting
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Roll Call: 7 members present, 0 members absent, 0 members excused.
9:00 A.M. CALL TO ORDER (ITEMS 1.01-1.04)
1.01 Pledge of Allegiance.
meeting started at 9:00 a.m. - opened as both IHSS - & BOS - Rob Gonzales led in the pledge.
1.02 Consider approval of agenda.
Motion to Minute Order No. 07-174: Approved the agenda for this meeting as submitted. Moved by Rexroad, seconded by Thomson.
Vote to Minute Order No. 07-174: Approved the agenda for this meeting as submitted. (Approved)
1.03 Public Comment: Opportunity for members of the public to address the Board of Supervisors on subjects relating to county business. The Board of Supervisors reserves the right to impose a reasonable limit on time afforded to any topic or to any individual speaker.
wants to do something w/fremont weir.
Yamada - thanked him for comments, knows he is making progress, he is working w/prpw.
Hunting instructor Michael Russo addressed the Board of Supervisors regarding hunting education grants.
1.04 Introductions, comments and/or honorary presentations.
Supervisor McGowan introduced his new Intern Peter Dalldorf.
Rexroad - re: indigent healthcare - increase of cost for the contract - more peo. being served.
Section D - Th moves w/ exception of No. 5 (rexroad - re: syringe exchange program) th/y 1-3 6 & 7 - 5/0
Items from this morning - look at parks position to look at position re CSA’s. Mike you could look at this issue and bring back to board and ask for direction.
A.M. CONSENT AGENDA (ITEM 2.01)
2.01 No consent items.
A.M. REGULAR AGENDA (ITEM 3.01)
3.01 No regular items.
A.M. TIME SET AGENDA (ITEM 4.01)
4.01 9:00 am
County Administrator
Public hearing and adoption of fiscal year 2007/08 final budget. (Jensen)
Recommended Action 4.01
opened p/h -
Sharon - presented an overview - standard rating - thanked howard newens and his staff for sound financial practices - y. c. ranked among the first in financial rating.
rexroad - noted if that money is a passthrough through - what is the general fund this year vs. your u
chamberlain - is there a way to show what the efforts are that the county is doing to collect these fees?
rexroad - yes - we have supported lois wolks efforts -
Helen - big plans for our services and our workers.
howard newens - provided an update on bonds - re financial management.
page 4 - general gov't.
chamberlain - wants other charges.
chamberlain - separate the bos from cao?
chamberlain, yamada - discussion came late to separate board
will take additional direction next year to see how we will address bos, cao budget. Helen - also need to identify responsibilites - also, pg. 40 bos responsibilities - need more info.
Assessor - Page 47
Helen - thinks H.R. needs to look into this and see what is needed at the Assessor's office. thinks CAO recommendations are good.
work it out to come back for final budget approval -
Mike would send this back - does not think this is workable - have Assr. and CAO come back with this - referred to CAO for finalization -
Joel butler - addressed board.
Re: Assessor - yamada - this item pg. 47- re 4 additional positions - to return to the board.
chamberlain - do you use outside appraisers?
Joel - no - state board requires they be certified by the board.
Thomson - keep a list of things to keep action on - add in a month or two - have an analysis of the computer system - dealing w/antiquated system - in next budget year
helen - did have an opportunity to discuss efforts in sharing of costs - assessor - add to agenda and call attention to.
Will work with the department and return to bos w/recommendation.
Pg. 49 - Auditor-Controller, Treasurer-tax collector.
page 53 - County Clerk Recorder
page 59 - county Counsel
Mike - w/landuse atty. - what is your recommendation - will seek available position when funds are available to fund it.
Helen - would not forgo - in landuse and water - significant issues,hire a professional person.
page 62 - general services
recommended a buyer - rexroad - vehicles that are going to retire -
Yamada - purchase of vehicles, hybrid- need to set the standard on our purchasing policy - have we adopted as the policy? is this part of Matt's review? (yes) Ray - has looked at purchases - depends on the mileage range.
Helen - asked that nothing be purchased until the policy is done. question, making sure before the mileage gets done, then sell and purchase another. Ray - will be using a program that indicates when vehicles need to be purchased.
Helen - concerned, don't want to purchase vehicles until policy in place; Helen - he's not purchasing, other dept's are purchasing - Ray - intends to centrify - Dena will help us develop a plan - will inform dept. the vehicle they intend to purchase is outside the county's direction.
McGowan - what is the net improvement value of a hybrid vs. a taurus - Ray - it's providing the right vehicle for the use. We have a form ready for your approval. Yamada, the honda accord is now out of production- Chamberlain - heard something about cell phones -
page 73 - Human resources
Yamada - appreciates the I.D. bullet on pg. 74
Page 76 - Information Technology
Helen - concerned about resources for I.T. - a technical support. position - would like bos to evaluate that - expectations are very high - aske the board to consider upping the positions he is asking for.
Page82- Library
Katie - explained funds out
Helen - talked to CAO about administrative services position - asked that when put pkg. together - put back in the budget (hopes board agrees w/that)
McGowan - does not want libraries to slip off the system, doesn't want priority and committment to slip away.
Page 89 - Non-Departmental Programs
Rexroad pg. 95 - historical museum.
Helen - wants a report to bos from YCESSA - in terms of what's going on. Rexroad - has huge concerns about communication process -
Rexroad - expensive proposition - question about how much are we going to prepare for emergency. Military radios, etc. - Helen - would be a good idea to get an update from JPA - (it is a JPA w/cities)
Jensen - has been talking w/ ray groom - are planning to report to bos in July - will also bring report re funding. It's a big dollar amount. Chamberlain - doesn't understand - phone, has two way radios - what is problem, why does it cost millions of dollars?
Groom - the immediate problem is about 2 million dollars - we have tower problems - we need to take action - intends to lead board in that direction - need solution - jpa board will come to our board and cities to address problem.
Law and Justice - page 100
Child Support Services page 100
District Attorney - Page 106 Yamada - question re: D.A. - concerned about % of grant funds -
Probation - Page 118 Rexroad - wants to make sure they are hiring peo. and not overdoing on overtime.
Public Defender - Page 129
Yamada -asked Barry melton to bring interns to the Board.
Conflict Indigent Defense - Page 132
Public Guardian Administrator - Page 134
Thomson - concerned w/ legislation issues for Cass - asked CAO to review if could get an increased mandate/increased workload - wants to make sure that cass is able to get assistance - get that reviewed.
Mike - you might want to talk to Ted re: training available re: returning of Iraki Vets - will be coming home w/some very serious issues. Cass - Ted has a conference which is dicussing issues.
Sheriff-Coroner - Page 139
Helen - Animal Shelter - needs to be added to capital improvements.
Helen - asked info. - will provide later
IHSS - THEN TAKE A BREAK
Health and Human Resources - Page 154 Alcohol, Drug and Mental Health
Helen - addressed a letter from LMHB - and referred to pg. 156 - asked CAO’s to follow-up w/Jeff Goodman - re emissions - and how criteria is addressed - dealing w/liability safety issues.
Rexroad - concurs w/ helen
Chamberlain - are we paying for these facilities
Richard DeLiberty - there is one program in Texas that we are negotiating
Rexroad - would you be able to print your accounts payable right now?
DeLiberty - no.
Rexroad - need to be able to get there.
Employment and Social Services - Page 165
Rexroad - we are making choices w/general fund.
Thomson - most of the time its mandates.
Jensen- the Board may want to consider a conversation about the General fund
Duane - what do you call low income - Pam Miller - some programs are not income driven, i.e. Mike - state and federal standard income driven- Rexroad- also undocumented people - pam miller Duane - wants a number Thomson - there is an income level depending of # of people - it's Federal Gov't.
Helen- asked Pam to put together a fact sheet - and $amt. available to a woman and child - who is disqualified - and suggested sup. chamberlain visit your office and sit through an intake.
Helen - aksed that Pam Miller put a list of those who are not successful in the services.
Health - page. 177
Rexroad - we are using realignment funds - we are making decisions here to spend $ on these services.
Rexroad- can we keep track of who gets these services? In order to try and get reimbursed at some point? Hinton - we do know who is documented and who isn't - when they don't speak english, etc.
McGowan - lets pretend we have a choice
Rexroad - we are making those choices
Planning and Public Works - page 191
Sharon - talk about period of time to build projects / bridges - will work w/staff to see if there is a way to provide info. to board.
Agricultue, Parks and Resources - Page 227
Mike - asked Rick to give update re: what's going on in Napa-
Cooperative Extension - Page 231
Diane Metz - addressed board.
Parks and Resources Page 235
McGowan - re Museum, would suggest they direct Supervisor Rexroad to be the Liaison - and get his insights of what we should be doing there. Yamada - He is already the liaision.
Rexroad- wants to set money aside today - for Museum -
Thomson - trying to figure out cover the delta, along sacrament river, conaway liaison, working w/other conservation partners, etc.
Elizabeth kemper addressed board.
Mike - re strategic planning - want to see this back sooner. E. Kemper noted extra help has been doubled. Mike - what are we going to do w/helvetia.
Helen - the parks master plan is an inventory of what we have. Mr. xxx from parks and resources
Elizabeth - the intent is to see what's needed. Try to provide them opportunity Sharon - we will need to bring a report to the board on projects and progress
Capital Improvements - Page 243
Mike - re animal control
Mike would like to sit down and w/ pat and do a walk through and see what the requirements are for that - would like to revisit that and bring back to board.
Thomson - re: records and archive center ? Groom- Yes. the Davis building - there is a piece rented out for the Children's Alliance - the building really needs a walk through - the exterior of the building, looking at the structure, to make sure it stays in good state - May find some money, to paint that building. Mike-
Special Districts - Page 289
concluded our board discussion and deliberation.
Mike - questions re: gibson museum - setting aside some funds - also had question re: y.c. visitors bureau - gave them 25,000 and was under the impression they wanted 60,000 - Mike was in support of their request.
Other question - we talked about the need for an additional person for the advisory committees, expand the role for someone to go to those meetings. Mike talking about the Advisory Committees - didn’t see that.
Jensen - re: visitors bureau - have been contributing the status quo - would like an opportunity to see if - looked at the allocations and the way the allocations were made - Mike wants to promote Y.C. - thinks we should support this effort - $60,000 is what was requested.
Rexroad - believes we need to have our priority and fund this.
Mike - asked that we increase this to $60,000.
mike - take it out of contingencies - if you add 50,000 to the museum, Thomson - wants to know about the floridation - Leary - gave update.
Sharon - the board could approve this budget, and give direction to include some additional items, without identifying the source of funding - come back with recommendation for funds
motion to raise y.c. visitor’s bureau from 25 to 60,000. M/Th 5/0
Rexroad moved to allocate 10-15,000 for the Museum.
on visitor’s bureau - increasing funds from 25 to 60 - does not need to come from pomona.
from 10- up to 50,000 R/Mc for the Gibson Historical Museum 5/0.
Recommended Action - OPEB OTHER POST EMPLOYMENT BENEFIT RESERVE
Yamada - would like to see 150,000 to this account.
Pat Leary - Pay as you go - the 10 million is if we wanted to retire debt.
Mike agrees w/ Yamada about addressing the issue - perhaps we could express our intention - ask you to do this analysis and come back with a recommendation - would like to go on record -
Rexroad - so we set aside $600,000 - Pat need to get back to you on this.
Syringe exchange program - approved $100,000, but after the money is approved and as needed.
its 150,000 added to this 600,000 from contingencies - mike, under those circumstances - at this point it’s moving money from one acct. to another. Mike - supports the chair’s effort to set aside 150,000 for peo. who want to retire.
Yamada/McGowan - to add to this non 5/0 approved.
Item D: sYRINGE eXCHANGE
No. 4 - Helen moved/ McGowan 2nd -
rexroad not in favor/ duane also does not approve
3/2 Noes: rexroad and chamberlain.
List of items raised earlier today:
sharon - listen here re: Assessor’s office - up to 60 days.
Mc/Th 5/0 to sharon’s re: Assessor’s
Next item re: purchasing - Ray to bring a report to the board. - no vote needed -
3 - Direction to work w/I.T. - and bring back a recommendation to board w/ Kevin Yarris. - no vote needed. bring back on July 31st.
Libraries - need to come back to the board - -
approve a position for the administrative services analyst? confer w/ the library to confer and report back Th/Mc 5/0
YCCESA - Mc/r
need to work w/Ray
appoint sup. rexroad in liaison capacity. 5/0
helen - Public Guardian - liability doesn’t escalate?
helen moved that the public guardian’s conservator - budget be reassessed after budget settles from state and
second by Yamada (Th/Y) 5/0
2nd - Review of criteria for M.H. issues th/Mc 5/0
ADMH - review of criteria for admission, IMD and accute hospital admissions. th/mc 50
(See attachment for order of budget presentations)
Attachment - Order of Budget Presentations
Took the following actions for the adoption of the 2007/08 final budget:
A. Opened the public hearing for the fiscal year 2007/08 budget.
B. Received County Administrator’s fiscal year 2007/08 recommended budget.
C. Received input from other county officials and members of the general public.
The Board of Supervisors recessed at 12:38 P.M. and reconvened at 1:35 P.M. All members were present. Chair Yamada presided.
D & E. Adopted fiscal year 2007/08 budget as recommended with the following adjustments:
Motion to 1.
Yolo County Visitor’s Bureau
Minute Order No. 07-175: Approved an allocation of $60,000 to the Yolo County Visitor’s Bureau and directed staff to identify the appropriate funding source.
Moved by McGowan, seconded by Thomson.
Vote to 1.
Yolo County Visitor’s Bureau
Minute Order No. 07-175: Approved an allocation of $60,000 to the Yolo County Visitor’s Bureau and directed staff to identify the appropriate funding source.
(Approved)
Motion to 2.
Yolo County Historical Museum
Minute Order No. 07-176: Approved allocation of $10,000 up to $50,000 for the Yolo County Historical Museum.
Moved by Rexroad, seconded by McGowan.
Motion to 3.
Other Post Employment Benefits (OPEB)
Minute Order No. 07-177: Approved an allocation of $150,000 for Other Post-Employment Benefits Reserve (OPEB). Directed staff to work with the California State Association of Counties (CSAC) Finance Corporation and/or CALPERS to determine if there is a suitable (financial) solution or if other actions are necessary, and report back to the Board of Supervisors. Moved by Yamada, seconded by McGowan.
Motion to 4.
Pomona Funds
Minute Order No. 07-178: Approved the following Pomona Fund Allocations:
A. Children’s Health initiative (health insurance for children) $200,000
B. Health Department (tobacco cessation 2007/08) $150,000
C. Health Department (tobacco cessation 2006/07 fund balance) $ 40,620
D. West Sacramento Floridation Project $ 25,000
E. Mental Health, funds for 2007/08 budget shortfall $559,380
Moved by Thomson, seconded by Yamada.
Vote to 4.
Pomona Funds
Minute Order No. 07-178: Approved the following Pomona Fund Allocations:
A. Children’s Health initiative (health insurance for children) $200,000
B. Health Department (tobacco cessation 2007/08) $150,000
C. Health Department (tobacco cessation 2006/07 fund balance) $ 40,620
D. West Sacramento Floridation Project $ 25,000
E. Mental Health, funds for 2007/08 budget shortfall $559,380
(Approved)
Motion to 5.
Syringe Exchange Program
Minute Order No. 07-179: Approved allocation of $100,000 to be held in the Pomona funds for the Syringe Exchange Program to later be transferred to the Health Department after the program is approved and when the program is needed. Moved by Thomson, seconded by McGowan.
Motion to 6.
Assessor’s Office/Information Technology
Minute Order No.07-180: Directed staff to work with the Assessor’s Office and Human Resources to do an assessment of the Assessor’s staffing needs, including funding, and return to the Board with a recommendation within the next sixty days. Additionally, the County Administrator will provide a report to the Board on information technology systems and return to the Board with recommendations by the end of fiscal year 2007/08. Moved by McGowan, seconded by Thomson.
Vote to 6.
Assessor’s Office/Information Technology
Minute Order No.07-180: Directed staff to work with the Assessor’s Office and Human Resources to do an assessment of the Assessor’s staffing needs, including funding, and return to the Board with a recommendation within the next sixty days. Additionally, the County Administrator will provide a report to the Board on information technology systems and return to the Board with recommendations by the end of fiscal year 2007/08. (Approved)
Motion to 7.
Library
Minute Order No. 07-181: Directed staff to confer with the Library Interim Director and/or new permanent Director to determine the need for an Administrative Services Analyst, and to return to the Board with a recommendation. Moved by Thomson, seconded by McGowan.
Vote to 7.
Library
Minute Order No. 07-181: Directed staff to confer with the Library Interim Director and/or new permanent Director to determine the need for an Administrative Services Analyst, and to return to the Board with a recommendation. (Approved)
Motion to 8.
Radio System Adequacy
Minute Order No. 07-182: Appointed Supervisor Rexroad to work with staff to address the issues of radio system adequacy and report findings and recommendations to the Board of Supervisors. Moved by McGowan, seconded by Rexroad.
Motion to 9.
Public Administrator/Guardian
Minute Order No. 07-183: Directed staff to reassess the sufficiency Public Administrator/Guardian’s budget after the state budget is passed. Moved by Thomson, seconded by Yamada.
Motion to 10.
Alcohol, Drug and Mental Health
Minute Order No. 07-184: Directed County Counsel to review and ensure that the criteria for admission for Institutes for Mental Disease (IMD’s), acute care hospitals, and adult residential placements are based on medical necessity criteria.
Moved by Thomson, seconded by McGowan.
F. Closed the public hearing.
Motion to G. Adopt the fiscal year 2007/08 final budget resolution.
Minute Order No. 07-185: Approved recommended action by
Resolution No. 07-89
. Moved by McGowan, seconded by Thomson.
Motion to H. Adopt amendments to the Authorized Position Resolution (Attachment C).
Minute Order No. 07-186: Approved recommended action by
Resolution No. 05-88-106
, amendment to the Authorized Position Resolution. Moved by Rexroad, seconded by Thomson.
Motion to I. Adopt amendments to the Salary Resolution (Attachment D).
Minute Order No. 07-187: Approved recommended action by
Resolution No. 95-15.359
, amendment to the Salary Resolution.
Moved by Rexroad, seconded by McGowan.
Motion to J. Direct staff to return with any follow-up reports:
Minute Order No. 07-188: Approved recommended action. Moved by Rexroad, seconded by McGowan.
CLOSED SESSION (ITEM 5.01)
5.01 No closed session items.
Vote to 3.
Other Post Employment Benefits (OPEB)
Minute Order No. 07-177: Approved an allocation of $150,000 for Other Post-Employment Benefits Reserve (OPEB). Directed staff to work with the California State Association of Counties (CSAC) Finance Corporation and/or CALPERS to determine if there is a suitable (financial) solution or if other actions are necessary, and report back to the Board of Supervisors. (Approved)
Vote to 5.
Syringe Exchange Program
Minute Order No. 07-179: Approved allocation of $100,000 to be held in the Pomona funds for the Syringe Exchange Program to later be transferred to the Health Department after the program is approved and when the program is needed. (Approved)
Vote to 2.
Yolo County Historical Museum
Minute Order No. 07-176: Approved allocation of $10,000 up to $50,000 for the Yolo County Historical Museum.
(Approved)
ADJOURNMENT
Next meeting scheduled for: June 26, 2007.
(If needed, budget presentations may be continued to June 20, 2007)
I declare under penalty of perjury that the foregoing agenda was posted June 14, 2007 by 5:00 p.m. at the following places:
I declare under penalty of perjury that the foregoing agenda will be posted no later than June 15, 2007 by 5:00 p.m. as follows:
1. On the bulletin board at the east entrance of the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California; and
2. On the bulletin board outside the Board of Supervisors Chambers, Room 206, in the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California.
3. On the Yolo County website: www.yolocounty.org.
Vote to 8.
Radio System Adequacy
Minute Order No. 07-182: Appointed Supervisor Rexroad to work with staff to address the issues of radio system adequacy and report findings and recommendations to the Board of Supervisors. (Approved)
Vote to 9.
Public Administrator/Guardian
Minute Order No. 07-183: Directed staff to reassess the sufficiency Public Administrator/Guardian’s budget after the state budget is passed. (Approved)
Vote to 10.
Alcohol, Drug and Mental Health
Minute Order No. 07-184: Directed County Counsel to review and ensure that the criteria for admission for Institutes for Mental Disease (IMD’s), acute care hospitals, and adult residential placements are based on medical necessity criteria.
(Approved)
Vote to G. Adopt the fiscal year 2007/08 final budget resolution.
Minute Order No. 07-185: Approved recommended action by
Resolution No. 07-89
. (Approved)
Vote to H. Adopt amendments to the Authorized Position Resolution (Attachment C).
Minute Order No. 07-186: Approved recommended action by
Resolution No. 05-88-106
, amendment to the Authorized Position Resolution. (Approved)
Vote to I. Adopt amendments to the Salary Resolution (Attachment D).
Minute Order No. 07-187: Approved recommended action by
Resolution No. 95-15.359
, amendment to the Salary Resolution.
(Approved)
Vote to J. Direct staff to return with any follow-up reports:
Minute Order No. 07-188: Approved recommended action. (Approved)
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