Video index
Roll Call: 7 members present, 0 members absent, 0 members excused.
10:00 A.M. CALL TO ORDER (ITEMS 1.01-1.03)
1.01 Pledge of Allegiance.
1.02 Consider approval of agenda.
Motion to Minute Order No. 10-89: Approved agenda as submitted. Moved by Rexroad, seconded by Provenza.
Vote to Minute Order No. 10-89: Approved agenda as submitted. (Approved)
1.03 Public Comment: Opportunity for members of the public to address the Board of Supervisors on subjects relating to county business. The Board of Supervisors reserves the right to impose a reasonable limit on time afforded to any topic or to any individual speaker.
None.
CONSENT AGENDA (ITEM 2.01)
2.01 No Consent items.
REGULAR AGENDA (ITEM 4.01)
County Administrator
4.01 Conduct a workshop on the County Administrator, Board of Supervisors and County Counsel departments, and follow up on previous departments.
Recommended Action 4.01
Supporting Document 4.01A-1 County Administrator
Supporting Document 4.01A-2 Board of Supervisors
Supporting Document 4.01A-3 County Counsel
Supporting Document 4.01B Internal Support Strategies
Supporting Document 4.01C Staffing Trend
Patrick addressed the Board. One change from packet - OES - Tribe wanted to fund the 2010/11 program and will contact cities and UC Davis to see if they wanted to participate in future sustainability. Will work with the Tribe in the coming weeks and will bring back to board for formal approval. Went over the chart. Auditor will assume more responsibility of the budget, with CAO having final say. Will take time for this process to come to fruition. Net benefit is that there will be more time for CAO staff to deal with Indigent Health issues, and in the long run, focus on these issues. Spoke of the analyst's position and how their impact is set up to help departments. Sup. McGowan supports the direction - would hope the analysts would be able to assist in other areas, ie. economic development. Likes best practice models. Jim - fundamental change for analysts to move from budget focus to working with the departments? Matt - has higher expectations with these changes. Have to be some demonstrated efficiencies. Some tangible things to point to in the future. Patrick - strength and focus on Organizational Performance. Helen - should you change 'Administration' because it sounds like we're over-heavy in upper management. Maybe there is a more active term to use to better demonstrate the duties.
Grant writing? How does this work into the model? Sup. Provenza asked this. Patrick answered that there will be more time to address grants. Mindi addressed the Board. Spoke of performance measurements. Intent is to be collaborative and provide assistance to the departments. Jim - asked is there any other efficiencies that can be attained in HR to meet the goal? Also asked about the CAO's office cuts. Is there a savings in cutting more in their office? Patrick - if there were any more cuts in their office, they would not be able to do the things they plan to do to bring in more resources. Apprehensive to cutting further. External activities would be affected. Recommend moving forward with this model and revisit this in September. Jim says to keep all of this in mind and what needs to be taken off the table. Caution - when you cut the CAO's office, you are cutting into the Board.
Development and Resources - University model Spoke of gravel issues and water issues. Dirk's role will be overall management. What needs to be worked on? Indicated there is a plan. Feels the Dev. area should easily pay for its department, with Tribal and legis. relations. Sup. McGowan frustrated with the gravel issues. Spoke of Tom Stallard's vision with the gravel. Re-examine the fundamentals and what have we done along the way to reach the goal. Re-commit ourselves for long-term goals. Praised Dirk for his ability to tackle this issue, along with Heidi Tschudin. Duane - worried about the stabilization of the bridges over Cache Creek - should be no. 1. Helen - re-word 'development' and emphasized this is in alignment with the Supervisors' goals. Useful to have a report to the Board about gravel mining - audit of finances should be brought forward and what is the future of this endeavor. Sup. McGowan - we've created a model that other counties and states are looking at, regarding the gravel. Sup. Provenza - missing regular engagement of the Board on this process. Dirk - audit to be completed by end of May and will start a monthly meeting with them.
Ray Groom addressed the Board. Indicated to the Board how his staff can assist Dirk Goal is to have transition transparent. Look at doing an efficient way of doing things, particularly in Parks. First 6 months is to review master plans - looking at grants, and generally a learning curve. Sup. Thomson said that the priorities will be set by the Board. Where are you at in the Parks' Plan? Will come back to board with analysis. Good idea to meet with Parks Advisory Committee.
Sup. Chamberlain commented that it is better to look internally not always looking at other counties to see how they work. He looks back and tries to learn from his errors.
7 minute break. return at 10:30am.
Returned at 11:36 am
Board of Supervisors - next section Patrick addressed the Board. Have not prepared the budget for the Board yet. Talk generally about Board's budget. Sup. Thomson - thanked Pat Leary for the program description she wrote up. Reiterate that they will be starting next week to discuss the budget next week and into summer. Reduce travel and eliminate the food budget. Sup. McGowan - commented - looking for myriad of revenue generators, cuts and overall context of Yolo County. Are taking salary and other cuts. Matt - would like to see Board run differently - needs less oversight of daily operations of the County - look at balanced spending approach. Now is the time to make these changes to make it more fair on how individual offices operate. Sup. Provenza - look at committees and commissions and see how they overlap and perhaps consolidate. Patrick responded in regards to the committees. Will be working on this in the near future. Sup. Chamberlain commented that he is in agreement with Matt.
Sup. McGowan - commented that there is more pressure and expectations on the Board of Supervisors today. Patrick responded to Sup. Rexroad's desire to have an individual budget for each office, that he could look at this and will speak to Chair and Vice-chair. Block-grant fund to each office. (Sup. Thomson's words) The Board is willing to consider it.
County Counsel - Robyn addressed the Board. Sup. Thomson addressed Patrick about the direction for next week's meeting. Patrick said that in the packet for next week there will be budget scenarios. - Problems that are fixed and whether these are the right solutions or not. With direction from the Board, then they will take it back and then will be able to make a recommended budget. This will come back to the Board in June as the Proposed Budget. Final budget hearings will occur in later summer based on State budget. Will know more of revenues.
Chairwoman Thomson - thanked Patrick and for the workshops and all of those who brought these materials forward. We all learned from it. Adjourned at 12:27 pm
Conducted a workshop on the County Administrator, Board of Supervisors and County Counsel departments, and followed up on previous departments.
The Board of Supervisors recessed at 11:23 A.M. and reconvened at 11:36 A.M. All members were present. Chairwoman Thomson presided.
ADJOURNMENT
Next Board of Supervisors preliminary budget workshop scheduled for: May 5, 2010
I declare under penalty of perjury that the foregoing agenda was posted April 27, 2010 by 10:00 A.M. at the following places:
1. On the bulletin board at the east entrance of the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California; and
2. On the bulletin board outside the Board of Supervisors Chambers, Room 206, in the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California.
I declare under penalty of perjury that the foregoing agenda will be posted no later than April 28, 2010 by 5:00 P.M. as follows:
3. On the Yolo County website: www.yolocounty.org.
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Apr 30, 2010 Board of Supervisors Budget Workshops
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Roll Call: 7 members present, 0 members absent, 0 members excused.
10:00 A.M. CALL TO ORDER (ITEMS 1.01-1.03)
1.01 Pledge of Allegiance.
1.02 Consider approval of agenda.
Motion to Minute Order No. 10-89: Approved agenda as submitted. Moved by Rexroad, seconded by Provenza.
Vote to Minute Order No. 10-89: Approved agenda as submitted. (Approved)
1.03 Public Comment: Opportunity for members of the public to address the Board of Supervisors on subjects relating to county business. The Board of Supervisors reserves the right to impose a reasonable limit on time afforded to any topic or to any individual speaker.
None.
CONSENT AGENDA (ITEM 2.01)
2.01 No Consent items.
REGULAR AGENDA (ITEM 4.01)
County Administrator
4.01 Conduct a workshop on the County Administrator, Board of Supervisors and County Counsel departments, and follow up on previous departments.
Recommended Action 4.01
Supporting Document 4.01A-1 County Administrator
Supporting Document 4.01A-2 Board of Supervisors
Supporting Document 4.01A-3 County Counsel
Supporting Document 4.01B Internal Support Strategies
Supporting Document 4.01C Staffing Trend
Patrick addressed the Board. One change from packet - OES - Tribe wanted to fund the 2010/11 program and will contact cities and UC Davis to see if they wanted to participate in future sustainability. Will work with the Tribe in the coming weeks and will bring back to board for formal approval. Went over the chart. Auditor will assume more responsibility of the budget, with CAO having final say. Will take time for this process to come to fruition. Net benefit is that there will be more time for CAO staff to deal with Indigent Health issues, and in the long run, focus on these issues. Spoke of the analyst's position and how their impact is set up to help departments. Sup. McGowan supports the direction - would hope the analysts would be able to assist in other areas, ie. economic development. Likes best practice models. Jim - fundamental change for analysts to move from budget focus to working with the departments? Matt - has higher expectations with these changes. Have to be some demonstrated efficiencies. Some tangible things to point to in the future. Patrick - strength and focus on Organizational Performance. Helen - should you change 'Administration' because it sounds like we're over-heavy in upper management. Maybe there is a more active term to use to better demonstrate the duties.
Grant writing? How does this work into the model? Sup. Provenza asked this. Patrick answered that there will be more time to address grants. Mindi addressed the Board. Spoke of performance measurements. Intent is to be collaborative and provide assistance to the departments. Jim - asked is there any other efficiencies that can be attained in HR to meet the goal? Also asked about the CAO's office cuts. Is there a savings in cutting more in their office? Patrick - if there were any more cuts in their office, they would not be able to do the things they plan to do to bring in more resources. Apprehensive to cutting further. External activities would be affected. Recommend moving forward with this model and revisit this in September. Jim says to keep all of this in mind and what needs to be taken off the table. Caution - when you cut the CAO's office, you are cutting into the Board.
Development and Resources - University model Spoke of gravel issues and water issues. Dirk's role will be overall management. What needs to be worked on? Indicated there is a plan. Feels the Dev. area should easily pay for its department, with Tribal and legis. relations. Sup. McGowan frustrated with the gravel issues. Spoke of Tom Stallard's vision with the gravel. Re-examine the fundamentals and what have we done along the way to reach the goal. Re-commit ourselves for long-term goals. Praised Dirk for his ability to tackle this issue, along with Heidi Tschudin. Duane - worried about the stabilization of the bridges over Cache Creek - should be no. 1. Helen - re-word 'development' and emphasized this is in alignment with the Supervisors' goals. Useful to have a report to the Board about gravel mining - audit of finances should be brought forward and what is the future of this endeavor. Sup. McGowan - we've created a model that other counties and states are looking at, regarding the gravel. Sup. Provenza - missing regular engagement of the Board on this process. Dirk - audit to be completed by end of May and will start a monthly meeting with them.
Ray Groom addressed the Board. Indicated to the Board how his staff can assist Dirk Goal is to have transition transparent. Look at doing an efficient way of doing things, particularly in Parks. First 6 months is to review master plans - looking at grants, and generally a learning curve. Sup. Thomson said that the priorities will be set by the Board. Where are you at in the Parks' Plan? Will come back to board with analysis. Good idea to meet with Parks Advisory Committee.
Sup. Chamberlain commented that it is better to look internally not always looking at other counties to see how they work. He looks back and tries to learn from his errors.
7 minute break. return at 10:30am.
Returned at 11:36 am
Board of Supervisors - next section Patrick addressed the Board. Have not prepared the budget for the Board yet. Talk generally about Board's budget. Sup. Thomson - thanked Pat Leary for the program description she wrote up. Reiterate that they will be starting next week to discuss the budget next week and into summer. Reduce travel and eliminate the food budget. Sup. McGowan - commented - looking for myriad of revenue generators, cuts and overall context of Yolo County. Are taking salary and other cuts. Matt - would like to see Board run differently - needs less oversight of daily operations of the County - look at balanced spending approach. Now is the time to make these changes to make it more fair on how individual offices operate. Sup. Provenza - look at committees and commissions and see how they overlap and perhaps consolidate. Patrick responded in regards to the committees. Will be working on this in the near future. Sup. Chamberlain commented that he is in agreement with Matt.
Sup. McGowan - commented that there is more pressure and expectations on the Board of Supervisors today. Patrick responded to Sup. Rexroad's desire to have an individual budget for each office, that he could look at this and will speak to Chair and Vice-chair. Block-grant fund to each office. (Sup. Thomson's words) The Board is willing to consider it.
County Counsel - Robyn addressed the Board. Sup. Thomson addressed Patrick about the direction for next week's meeting. Patrick said that in the packet for next week there will be budget scenarios. - Problems that are fixed and whether these are the right solutions or not. With direction from the Board, then they will take it back and then will be able to make a recommended budget. This will come back to the Board in June as the Proposed Budget. Final budget hearings will occur in later summer based on State budget. Will know more of revenues.
Chairwoman Thomson - thanked Patrick and for the workshops and all of those who brought these materials forward. We all learned from it. Adjourned at 12:27 pm
Conducted a workshop on the County Administrator, Board of Supervisors and County Counsel departments, and followed up on previous departments.
The Board of Supervisors recessed at 11:23 A.M. and reconvened at 11:36 A.M. All members were present. Chairwoman Thomson presided.
ADJOURNMENT
Next Board of Supervisors preliminary budget workshop scheduled for: May 5, 2010
I declare under penalty of perjury that the foregoing agenda was posted April 27, 2010 by 10:00 A.M. at the following places:
1. On the bulletin board at the east entrance of the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California; and
2. On the bulletin board outside the Board of Supervisors Chambers, Room 206, in the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California.
I declare under penalty of perjury that the foregoing agenda will be posted no later than April 28, 2010 by 5:00 P.M. as follows:
3. On the Yolo County website: www.yolocounty.org.
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