1.03 Public Comment: Opportunity for members of the public to address the Board of Supervisors on subjects relating to county business. The Board of Supervisors reserves the right to impose a reasonable limit on time afforded to any topic or to any individual speaker.

CONSENT AGENDA (ITEM 2.01)

2.01 No Consent items.

REGULAR AGENDA (ITEM 4.01)

County Administrator

4.01 Conduct a workshop on the Human Resources, General Services, Information Technology and Planning and Public Works departments.

Recommended Action 4.01

Mindi Nunes addressed the Board for HR

4.01A-1 Human Resources

4.01A-2 General Services

4.01A-3 Information Technology

4.01A-4 Planning and Public Works

4.01B-1 Internal Support Staff Strategies

4.01B-2 Land Use Staff Strategies

4.01C Staff Trend

Patrick addressed the Board and spoke of consolidation of several offices - GSD, CAO, HR, Parks and will come back in May

Energy will never get cheaper, so we try to focus on how to reduce future costs. Bldgs that have been built recently are much more efficient that will provide cost effectiveness in the long run. Provided information on recent building consolidations. Meetings have been set with cities about sharing space, fleet services, etc. p. 5 - Facilities - Feels this is really important. Departments will feel a direct impact from the loss of service in this area. Dan Cederborg arrived at 10:12 am. When Ray first arrived, there was a lot of deferred maintenance that he had to replace. ie Roof replacement p. 9 - Fleet Services - 36% spent at PPW and 31% spent at Sheriff. Rexroad - which vehicles do you not have control of? Only one Ray can control are those in his department. There is a fleet management service agreement in place back in 2008. Patrick suggested that we look at policy and come back to the Board on this issue.

Patrick - Will bring this back in May at the May Budget Workshop - working with Cities as well as look at private vs public maintenance of vehicles. p. 11 - Utilities - also includes leases - energy costs have been contained. Solar actions have helped in this area tremendously. Sup. Rexroad left the dais at 10:44 am. and returned at 10:49 am Board suggested that the department work with PG&E in getting the bills sent more regularly. Offered to assist Ray in this. p. 13 - Airport - No general fund money but general fund resources. Also uses 3 craft mechanics, which next year will need to get outside contractors to get the work done. Under market in some fees - will look at the Master Fee and remove Hangar Fees and then look at actual costs and set up leases. Really need to build more hangars thru some grants - right now there is a waiting list of 50 right now. Sup. Rexroad would like to review the costs and see about implementing higher fees. Sup. Chamberlain would like a breakdown of the fees collected. The fees go for expenses at the airport. The public water system is expensive to maintain. Does have a person contracted out there to do daily maintenance, water testing.

P. 15 - Capital Projects - figures are not provided at this time. This is a list of all the items of repair and purchases. Sup. Provenza left the dais at 11:10 am and returned at 11:16 am. P. 17 - Purchasing Services - p. 19 - Graphics - no changes - had reduced the courier to 3 days a week - will cost our departments much more if this department is deleted. concluded the presentation - mentioned the re-org by May 5 or so

Returned at 11:26 am. Supervisor McGowan arrived

Kevin Yarris - IT addressed the Board. Gave a general overview of what the IT department/phone provides to the county. At 80% staffing for the upcoming fiscal year. They're looking at a loss of 5 personnel. IT is fully discretionary, but once a department has mandated operating, then becomes IT's as well. p. 1 - Development Division - 2 types of software - one that is purchased and one that is internal. Spoke of the LawSuite program they developed for the DA's office. p. 3 - Telecommunications - transferred from GSD to the IT department in 2005. Based fully on fees. Woodland and Davis are looking at doing their own phones - loss of revenue. Loss of one supervisor in this division. Looking at upgrading down the road. The more departments in one building will be a benefit in providing services. p. 5 - Network unit - equipment has become antiquated. Handles all the security issues. p. 7 - Helpdesk unit - loss of 2 staff members - p. 9 - Planning Services unit - loss of 1 staff member - will go in your dept. and see how it can be streamlined - knows the internal operations very well. p. 11 - Administration - Concluded his presentation - looking at the Strategic Plan for the future. Working with a few departments on going paperless.

Recess to c/s at 12:08 pm until 1:00 pm

Resumed at 1:07 pm. All present except for Sup. Provenza

John provided an overview of the department. Looking at contracting out some services - working on RFP's. Spoke of revenue sources. Cities have finally signed long term agreements for waste disposition. Currently working with UCD to provide their waste services. Panos addressed the Board - HUTA funds can be used for a variety of road issues. Sup. Provenza arrived at 1:46 pm.

Concluded presentation. adjourned.

Conducted a workshop on the Human Resources, General Services, Information Technology and Planning and Public Works departments.

The Board of Supervisors recessed at 9:42 A.M. and reconvened at 9:50 A.M. All members except Supervisor McGowan were present. Chairwoman Thomson presided.

The Board of Supervisors recessed at 11:16 A.M. and reconvened at 11:26 A.M. All members, including Supervisor McGowan, were present. Chairwoman Thomson presided.

The Board of Supervisors recessed to Closed Session at 12:08 P.M. and reconvened at 1:07 P.M. All members except Supervisor Provenza were present. Chairwoman Thomson presided.

Supervisor Provenza arrived at 1:46 P.M.

P/R 4/0/1 Supervisor McGowan absent

implemented job automated system this year called 'job apps' which is working well. p.5 - Classification & Compensation p. 7 - Labor Relations p. 9 - Employee Relations - two events a year - SPIRIT and Longevity service awards p. 11 - Performance Management - training component for supervisors on how to evaluate employees p. 13 - Employee Benefits and HR Operations - budget development - implement labor agreements p. 15 - Leaves, Health & Welfare, Retirement - making sure our benefits are up to date at a good cost to employees p. 19 - Risk Management - general liability claims - anything under $5,000 they take care of and over $5,000 goes to YCPARMIA. Shelley Ehnat addressed the Board. Pat Leary addressed the Board. Also did ADA coordination. p. 29 - Safety Program/Injury & Illnesses Prevention Program - this is a required program. p. 25 - Workers' Compensation - goal is to get employees back to work quicker p. 21 - Mandatory Training - using internal and outside entities for training p. 23 - Non-Mandated Training - technical training - increasing computer based training - looking at ways to increase training via computer. Currently partnering with some organizations already. Have reached out to cities of Woodland and W. Sac. Sup. Thomson suggested contacting Davis. p. 27 - Records and File Management

take 5 minute break - 9:42 am

Ray Groom addressed the Board - GSD - p. 1 - Administration - this is the most impacted budget - oversees utilities - providing structure and providing quick decisions - the Director is the person that is key in this position.

CLOSED SESSION (ITEM 5.01)

5.01 Conference with Legal Counsel - Anticipated Litigation
Significant exposure to litigation pursuant to Government Code
Section 54956.9(b) 1 case(s)

ADJOURNMENT

Next Board of Supervisors budget workshop scheduled for: April 23, 2010

I declare under penalty of perjury that the foregoing agenda was posted April 5, 2010 by 5:00 P.M. at the following places:

1. On the bulletin board at the east entrance of the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California; and

2. On the bulletin board outside the Board of Supervisors Chambers, Room 206, in the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California.

I declare under penalty of perjury that the foregoing agenda will be posted no later than April 5, 2010 by 5:00 P.M. as follows:

3. On the Yolo County website: www.yolocounty.org. Julie Dachtler, Deputy Clerk of the Board By: Deputy NOTICE

Meeting Paused

Meeting Resumed

Meeting Paused

Meeting Resumed

Meeting Paused

Meeting Resumed

Meeting Paused

Meeting Resumed

Apr 09, 2010 Board of Supervisors Budget Workshops

Full agenda
Share this video

Roll call (7 Present, 0 Absent, 0 Excused)

9:00 A.M. CALL TO ORDER (ITEMS 1.01-1.03)

1.01 Pledge of Allegiance.

1.02 Consider approval of agenda.

Motion to Minute Order No. 10-71: Approved agenda as submitted. Moved by Provenza, seconded by Rexroad.

Vote to Minute Order No. 10-71: Approved agenda as submitted. (Approved)

1.03 Public Comment: Opportunity for members of the public to address the Board of Supervisors on subjects relating to county business. The Board of Supervisors reserves the right to impose a reasonable limit on time afforded to any topic or to any individual speaker.

CONSENT AGENDA (ITEM 2.01)

2.01 No Consent items.

REGULAR AGENDA (ITEM 4.01)

County Administrator

4.01 Conduct a workshop on the Human Resources, General Services, Information Technology and Planning and Public Works departments.

Recommended Action 4.01

Mindi Nunes addressed the Board for HR

4.01A-1 Human Resources

4.01A-2 General Services

4.01A-3 Information Technology

4.01A-4 Planning and Public Works

4.01B-1 Internal Support Staff Strategies

4.01B-2 Land Use Staff Strategies

4.01C Staff Trend

Patrick addressed the Board and spoke of consolidation of several offices - GSD, CAO, HR, Parks and will come back in May

Energy will never get cheaper, so we try to focus on how to reduce future costs. Bldgs that have been built recently are much more efficient that will provide cost effectiveness in the long run. Provided information on recent building consolidations. Meetings have been set with cities about sharing space, fleet services, etc. p. 5 - Facilities - Feels this is really important. Departments will feel a direct impact from the loss of service in this area. Dan Cederborg arrived at 10:12 am. When Ray first arrived, there was a lot of deferred maintenance that he had to replace. ie Roof replacement p. 9 - Fleet Services - 36% spent at PPW and 31% spent at Sheriff. Rexroad - which vehicles do you not have control of? Only one Ray can control are those in his department. There is a fleet management service agreement in place back in 2008. Patrick suggested that we look at policy and come back to the Board on this issue.

Patrick - Will bring this back in May at the May Budget Workshop - working with Cities as well as look at private vs public maintenance of vehicles. p. 11 - Utilities - also includes leases - energy costs have been contained. Solar actions have helped in this area tremendously. Sup. Rexroad left the dais at 10:44 am. and returned at 10:49 am Board suggested that the department work with PG&E in getting the bills sent more regularly. Offered to assist Ray in this. p. 13 - Airport - No general fund money but general fund resources. Also uses 3 craft mechanics, which next year will need to get outside contractors to get the work done. Under market in some fees - will look at the Master Fee and remove Hangar Fees and then look at actual costs and set up leases. Really need to build more hangars thru some grants - right now there is a waiting list of 50 right now. Sup. Rexroad would like to review the costs and see about implementing higher fees. Sup. Chamberlain would like a breakdown of the fees collected. The fees go for expenses at the airport. The public water system is expensive to maintain. Does have a person contracted out there to do daily maintenance, water testing.

P. 15 - Capital Projects - figures are not provided at this time. This is a list of all the items of repair and purchases. Sup. Provenza left the dais at 11:10 am and returned at 11:16 am. P. 17 - Purchasing Services - p. 19 - Graphics - no changes - had reduced the courier to 3 days a week - will cost our departments much more if this department is deleted. concluded the presentation - mentioned the re-org by May 5 or so

Returned at 11:26 am. Supervisor McGowan arrived

Kevin Yarris - IT addressed the Board. Gave a general overview of what the IT department/phone provides to the county. At 80% staffing for the upcoming fiscal year. They're looking at a loss of 5 personnel. IT is fully discretionary, but once a department has mandated operating, then becomes IT's as well. p. 1 - Development Division - 2 types of software - one that is purchased and one that is internal. Spoke of the LawSuite program they developed for the DA's office. p. 3 - Telecommunications - transferred from GSD to the IT department in 2005. Based fully on fees. Woodland and Davis are looking at doing their own phones - loss of revenue. Loss of one supervisor in this division. Looking at upgrading down the road. The more departments in one building will be a benefit in providing services. p. 5 - Network unit - equipment has become antiquated. Handles all the security issues. p. 7 - Helpdesk unit - loss of 2 staff members - p. 9 - Planning Services unit - loss of 1 staff member - will go in your dept. and see how it can be streamlined - knows the internal operations very well. p. 11 - Administration - Concluded his presentation - looking at the Strategic Plan for the future. Working with a few departments on going paperless.

Recess to c/s at 12:08 pm until 1:00 pm

Resumed at 1:07 pm. All present except for Sup. Provenza

Concluded presentation. adjourned.

Conducted a workshop on the Human Resources, General Services, Information Technology and Planning and Public Works departments.

The Board of Supervisors recessed at 9:42 A.M. and reconvened at 9:50 A.M. All members except Supervisor McGowan were present. Chairwoman Thomson presided.

The Board of Supervisors recessed at 11:16 A.M. and reconvened at 11:26 A.M. All members, including Supervisor McGowan, were present. Chairwoman Thomson presided.

The Board of Supervisors recessed to Closed Session at 12:08 P.M. and reconvened at 1:07 P.M. All members except Supervisor Provenza were present. Chairwoman Thomson presided.

Supervisor Provenza arrived at 1:46 P.M.

P/R 4/0/1 Supervisor McGowan absent

implemented job automated system this year called 'job apps' which is working well. p.5 - Classification & Compensation p. 7 - Labor Relations p. 9 - Employee Relations - two events a year - SPIRIT and Longevity service awards p. 11 - Performance Management - training component for supervisors on how to evaluate employees p. 13 - Employee Benefits and HR Operations - budget development - implement labor agreements p. 15 - Leaves, Health & Welfare, Retirement - making sure our benefits are up to date at a good cost to employees p. 19 - Risk Management - general liability claims - anything under $5,000 they take care of and over $5,000 goes to YCPARMIA. Shelley Ehnat addressed the Board. Pat Leary addressed the Board. Also did ADA coordination. p. 29 - Safety Program/Injury & Illnesses Prevention Program - this is a required program. p. 25 - Workers' Compensation - goal is to get employees back to work quicker p. 21 - Mandatory Training - using internal and outside entities for training p. 23 - Non-Mandated Training - technical training - increasing computer based training - looking at ways to increase training via computer. Currently partnering with some organizations already. Have reached out to cities of Woodland and W. Sac. Sup. Thomson suggested contacting Davis. p. 27 - Records and File Management

take 5 minute break - 9:42 am

Ray Groom addressed the Board - GSD - p. 1 - Administration - this is the most impacted budget - oversees utilities - providing structure and providing quick decisions - the Director is the person that is key in this position.

CLOSED SESSION (ITEM 5.01)

5.01 Conference with Legal Counsel - Anticipated Litigation
Significant exposure to litigation pursuant to Government Code
Section 54956.9(b) 1 case(s)

ADJOURNMENT

Next Board of Supervisors budget workshop scheduled for: April 23, 2010

I declare under penalty of perjury that the foregoing agenda was posted April 5, 2010 by 5:00 P.M. at the following places:

1. On the bulletin board at the east entrance of the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California; and

2. On the bulletin board outside the Board of Supervisors Chambers, Room 206, in the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California.

I declare under penalty of perjury that the foregoing agenda will be posted no later than April 5, 2010 by 5:00 P.M. as follows:

3. On the Yolo County website: www.yolocounty.org. Julie Dachtler, Deputy Clerk of the Board By: Deputy NOTICE

Meeting Paused

Meeting Resumed

Meeting Paused

Meeting Resumed

Meeting Paused

Meeting Resumed

Meeting Paused

Meeting Resumed

Apr 09, 2010 Board of Supervisors Budget Workshops

Link

Social

Embed

Download

Download Selected Item