Video index

Roll Call: 7 members present, 0 members absent, 0 members excused.

9:00 A.M. CALL TO ORDER

Pledge of Allegiance.

Roll Call.

Approval of Agenda

1. Consider approval of agenda.

;P/C to approve 5/0

Motion to Minute Order No. 14-68: Approved agenda as submitted. Moved by Provenza, seconded by Chamberlain.

Vote to Minute Order No. 14-68: Approved agenda as submitted. (Approved)

Public Comment

2. Opportunity for members of the public to address the Board of Supervisors on subjects relating to County business. The Board of Supervisors reserves the right to impose a reasonable limit on time afforded to any topic or to any individual speaker.

There was no public comment.

CONSENT AGENDA

Motion to Minute Order No. 14-69: Approved Consent Agenda Item Nos. 3-17, except for Agenda Item Nos. 10, 12, 13 and 16, which were moved to the Regular Agenda. Moved by Rexroad, seconded by Chamberlain.

Vote to Minute Order No. 14-69: Approved Consent Agenda Item Nos. 3-17, except for Agenda Item Nos. 10, 12, 13 and 16, which were moved to the Regular Agenda. (Approved)

General Government

Clerk of the Board

3. Approve the minutes of the April 29, 2014 Board of Supervisors meeting.

PDF_Staff Report

Att. A. Minutes

10, 12, 13, 16 removed. Rexroad/Chamberlain 5/0

Approved recommended action on Consent.

4. Ratify the following:

      A. Resolution No. 14-42 proclaiming May 26, 2014 as Memorial Day in Yolo County.

      B. Resolution No. 14-43 proclaiming the week of May 18-24, 2014 as Emergency Medical Services Week.

      C. Resolution No. 14-44 declaring May 19-23, 2014 as Hunger Awareness Week in Yolo County.

      D. Resolution No. 14-45 proclaiming May 2014 as CalFresh Awareness Month in Yolo County.

PDF_Staff Report

Att. A. Memorial Day Resolution

Att. B. Emergency Medical Services Resolution

Att. C. Hunger Awareness Week Resolution

Att. D. CalFresh Awareness Resolution

Ratified Resolution Nos. 14-42, 14-43, 14-44 and 14-45 on Consent.

5. Correspondence.

PDF_Staff Report

Approved Correspondence on Consent.

6. Accept resignations, consider appointments and reappointments.

PDF_Staff Report

Approved recommended action on Consent.

7. Conferences, meetings and events the Board of Supervisors attended.

PDF_Staff Report

Approved recommended action on Consent.

County Administrator

8. Adopt resolution authorizing the transfer of the Environmental Health Services Division from the Health Department to the Department of Planning, Public Works and Environmental Services. (No general fund impact) (Nunes/Lindbo)

PDF_Staff Report

Att. A. Resolution

Att. B. CDPH Approval

Approved Resolution No. 14-46 on Consent.

Agriculture

9. Adopt an ordinance adding Article 4 to Title 10, Chapter 6 of the Yolo County Code, to establish a regulatory framework that helps identify and penalize instances of nut theft. (No general fund impact) (Young/Chambers)

PDF_Staff Report

Att. A. Final Ordinance

Att. B. Ordinance w/ Markup

Approved Ordinance No. 1441 on Consent.

Auditor-Controller/Treasurer-Tax Collector

10. Receive and approve the Development Team Final Report on Yolo County Department of Financial Services. (No general fund impact) (Newens)

PDF_Staff Report

Att. A - DFS Team Report

Howard addressed the Board. Villegas/Saylor 5/0

Motion to Minute Order No. 14-70: Approved recommended action. Moved by Villegas, seconded by Saylor.

Vote to Minute Order No. 14-70: Approved recommended action. (Approved)

General Services

11. Reauthorize use of IT Innovation funds for the update of the public website content management system and adopt budget resolution to increase the Information Technology & Telecommunications Division’s fiscal year 2013-14 budget (BU 156-1) by $20,920. (General fund impact $20,920) (4/5 vote required) (Yarris/Montiero)

PDF_Staff Report

Att. A. IT Innovation Resolution

Approved Budget Resolution No. 13-104.24 on Consent.

Law & Justice Services

Probation

12. Approve application and adopt resolution for the "Reducing Racial and Ethnic Disparity" (R.E.D) grant for the period of January 1, 2014 through December 31, 2014 in the amount of $30,000. (No general fund impact) (Cardall)

PDF_Staff Report

Att. A. Resolution

Rexroad/Chamberlain 4/0/1 - Villegas Abstained

Motion to Minute Order No. 14-71: Approved recommended action by Resolution No. 14-47. Moved by Rexroad, seconded by Chamberlain.

Vote to Minute Order No. 14-71: Approved recommended action by Resolution No. 14-47. (Approved)

Health & Human Services

Alcohol, Drug & Mental Health

13. Approve agreement with CommuniCare Health Centers, Inc. in the amount of $675,930 to provide substance abuse disorder treatment services to eligible perinatal and postpartum women; and Human Immunodeficiency Virus (HIV) and Hepatitis C Virus outreach, education, counseling and testing services to substance users in Yolo County for the period July 1, 2014 through June 30, 2017. (No general fund impact) (Cook)

PDF_Staff Report

Att. A. Agreement

Oscar had questions on this item about what the bidding process is for these programs. Pat said they would take this discussion back tothe stakeholders. Villegas/Provenza 5/0

Motion to Minute Order No. 14-72: Approved recommended action by Agreement No. 14-71. Moved by Villegas, seconded by Provenza.

Vote to Minute Order No. 14-72: Approved recommended action by Agreement No. 14-71. (Approved)

14. Approve Second Amendment to Agreement with BHC Sierra Vista Hospital, Inc., dba Sierra Vista Hospital, to increase maximum compensation for fiscal year 2013-14 by $150,000 for a new contract maximum of $567,532 to provide acute psychiatric inpatient hospital services to Yolo County residents for the period of July 1, 2012 through June 30, 2014. (No general fund impact) (Cook)

PDF_Staff Report

Att. A. Contract

Approved Agreement No. 14-72 on Consent.

15. Approve Third Amendment to Agreement with Yolo Community Care Continuum reducing the adult residential services by $42,416 and increasing crisis residential services by $106,000 for a net increase of $63,584 for fiscal year 2013-14, for a new contract maximum amount of $2,101,759; revise and add contract languages in various parts and exhibits to provide crisis residential mental health services and long-term residential services to clients who are eligible; and after hours phone response services to clients who are in need of mental health assistance for the period July 1, 2012 through June 30, 2014; and adopt budget resolution to increase the Department of Alcohol, Drug and Mental Health’s 2013-14 budget by $199,949. (No general fund impact) (4/5 vote required) (Cook)

PDF_Staff Report

Att. A. Contract

Att. B. Budget Resolution

Approved Agreement No. 14-73 and Budget Resolution No. 13-104.25 on Consent.

Employment & Social Services

16. Approve agreements for CalFresh Outreach services with United Christian Centers in the amount of $176,483 and with Yolo County Children's Alliance in the amount of $292,732 from May 13, 2014 through June 30, 2015. (General fund impact $32,340) (Planell/O'Hara)

PDF_Staff Report

Att. A. United Christian Centers Agmt

Att. B. Children's Alliance Agmt

Att. C. Yolo County Library MOU

R/P moved the item. 4/0/1 - abstain - Villegas

Motion to Minute Order No. 14-73: Approved recommended action by Agreement Nos. 14-74 and 14-75. Moved by Rexroad, seconded by Provenza.

Vote to Minute Order No. 14-73: Approved recommended action by Agreement Nos. 14-74 and 14-75. (Approved)

17. Approve agreement with Northwoods Consulting Partners, Inc., to purchase a lobby management and customer appointment system for the Department of Employment & Social Services in the amount of $625,931.24 for the period of April 29, 2014 through June 30, 2017; and adopt budget resolution to increase the department's budget by $393,209. (General fund impact $69,389.80) (4/5 vote required) (Planell)

PDF_Staff Report

Att. A. Agreement

Att. B. Budget Resolution

Att. C. Email from Contra Costa County

Att. D. Price Assurance

Att. E. Contract Checklist

Approved Agreement No. 14-76 and Budget Resolution No. 13-104.23 on Consent.

TIME SET AGENDA

9:00 a.m. Planning & Public Works

18. Continue public hearing to consider adoption of a Zoning Code Update ordinance to June 10, 2014, time set for 9:00 a.m. (No general fund impact) (Smith/Parfrey)

PDF_Staff Report

Will continue to June 10, 2014 at 9:00 a.m.

Continued public hearing to June 10, 2014, time set for 9:00 a.m.

9:00 a.m. Department Updates

19. Receive County Administrator Department update. (No general fund impact) (Blacklock)

PDF_Staff Report

Att. A. CAO Dept Update

Pat addressed the Board.

Received County Administrator Department update.

20. Receive County Counsel Department update. (No general fund impact) (Drivon)

PDF_Staff Report

Att. A. County Counsel Dept Update

Robyn addressed the Board.

Received County Counsel Department update.

21. Receive General Services Department update. (No general fund impact) (Yarris)

PDF_Staff Report

Att. A. GS Dept Update

Kevin addressed the Board. Matt - what is the basic level of technology for a general staff person? Concerned about using technology appropriately or training? How do we reach all departments to make sure they are more efficient? Matt would like a follow up that everyone is moving forward on this. Check thru our systems and see if everyone is on-board. Test in the system to see what is being used and return to the Board to make sure everyone is up-to-date. Duane had a question on Parks and the Iron Ranger on how much money is collected. Would like Kevin to look into fining trespassers in the Cache Creek area. Don - question about veteran's benefits. Billy Wagster addressed the Board. Estimating 800,000 veterans returning to California near the end of 2015.

Received General Services Department update.

11:00 a.m. Probation

22. Receive Yolo County Day Reporting Center annual report. (No general fund impact) (Cardall/Pistochini)

PDF_Staff Report

Att. A. Annual Report

Maggie and another gentleman addressed the Board - both from the Sac County Office of Ed. Presented a power point with stats. Matt - spoke of employment - what does this mean? Living wage?

Received Yolo County Day Reporting Center annual report.

11:30 a.m. Introductions & Honorary Resolutions

23. Introductions.

PDF_Staff Report

24. Present Honorary Resolutions.

      A. Proclaiming May 26, 2014 as Memorial Day in Yolo County. (Supervisor Rexroad)

      B. Proclaiming the week of May 18-24, 2014 as Emergency Medical Services Week. (Supervisor Chamberlain)

      C. Declaring May 19-23, 2014 as Hunger Awareness Week in Yolo County. (Supervisor Saylor)

      D. Proclaiming May 2014 as CalFresh Awareness Month in Yolo County. (Supervisor Saylor)

PDF_Staff Report

Matt presented the Memorial Day resolution - time for us to acknowledge the loss of service members. It is a time of observances. May 26th - 10 am - Davis service, 11 am at the Woodland Cemetery and 11 am Winters VFW, and 10 am and 2 pm - Monument Hill.

Supervisor Chamberlain presented the EMS resolution. Call 911 first - then push the chest hard and fast. Do this until first responders arrive.

Supervisor Saylor presented the Hunger Awareness and the CalFresh Awareness resolutions.

Resolutions were presented.

11:45 a.m. Recess to Yolo County Day Reporting Center Graduation Ceremony

25. Attend Yolo County Day Reporting Center Graduation Ceremony at the Yolo County Office of Education, 1280 Santa Anita Court in Woodland.

PDF_Staff Report

Recessed to Yolo County Day Reporting Center Graduation Ceremony.

REGULAR AGENDA

General Government

Board of Supervisors

26. Action items and reports from members of the Board of Supervisors, including announcements, questions to be referred to staff and reports on various 2x2s and meetings with other agencies. (Board of Supervisors)

      A. Budget Ad Hoc Subcommittee update. (Supervisors Saylor and Rexroad)

      B. Public Safety Realignment Ad Hoc update. (Supervisors Saylor and Provenza)

PDF_Staff Report

Matt - Woodland 2x2 update - AB109 community events around the county. Still thinks there is a lot of mis-information out there. We need to do a better way on how we explain what we're doing and how we're doing it. External communication is essential. Budget Ad Hoc Subcommittee update - Fee discussion came up under Facilities Subcommittee meeting. Update from the Budget Ad Hoc and Public Safety Realignment Ad Hoc. Oscar spoke about Cap to Cap.

Received updates.

27. Long Range Planning Calendar - recurring opportunity for Board members to discuss and as needed, direct staff regarding future Board agenda items. (Board of Supervisors)

PDF_Staff Report

Att. A. Calendar

Jim - interested overtime costs in the Sheriff's Dept.

28. Tactical Plan - recurring opportunity for Board members to discuss, and as needed, direct staff regarding the Tactical Plan. (Board of Supervisors)

PDF_Staff Report

Att. A. Tactical Plan

County Administrator

29. Action items and reports from the County Administrator. (Blacklock)

PDF_Staff Report

30. Consider actions and provide direction regarding development of the 2014-15 budget. (No general fund impact) (Blacklock/Nunes)

PDF_Staff Report

Att. A. Budget Principles

Att. B. Budget Gap

$7.7 million gap for this year. Mindi addressed the Board.

Approved recommended action.

Auditor-Controller/Treasurer-Tax Collector

31. Receive and file independent auditors' reports on the county financial statements and the Single Audit for fiscal year ended June 30, 2013. (No general fund impact) (Newens)

PDF_Staff Report

Att. A. Audited Financial Statements

Att. B. Single Audit

Att. C. Required Communication

Att. D. Management Letter

Att. E. Report on Gann Limit

Howard addressed the Board. Introduced outside auditors. Scott and Mark. 5 reports issued. 1) Independent Auditor's Report, 2) Management Letter, (Howard answered questions Sup. Provenza had) (Kevin answered questions as well) , 3) Auditing standards (summary of items noted), 4) Single audit (audit of federal dollars received) - they tested 6 programs - Capital Assets (landfill), Timely Preparation of financial statements, Medical Assistance Program (repeat finding from last year), WIC, adoption program, plus 2 others - came up with 6 findings, 5) And Report. P/V to approve rec action. 5/0

Received and filed independent auditors' reports on the county financial statements and the Single Audit for fiscal year ended June 30, 2013.

County Affiliated Agencies

Yolo County Housing

32. Consider directing staff to begin working collaboratively with the cities and the Housing Authority on the reorganization of the Housing Authority of Yolo County into a joint powers authority, and to return to the Board with an ordinance and a draft Joint Powers Agreement. (No general fund impact) (Blacklock/Dickinson)

PDF_Staff Report

Att. A. Proposed Governance Structure

Tracey addressed the Board. R/P to approve rec. actions. 5/0

Motion to Minute Order No. 14-74: Approved recommended action. Moved by Rexroad, seconded by Provenza.

Vote to Minute Order No. 14-74: Approved recommended action. (Approved)

Health & Human Services

Employment & Social Services

33. Receive report from CPS HR Consulting regarding CalFresh program processes in the Department of Employment & Social Services. (No general fund impact) (Planell/O'Hara)

PDF_Staff Report

Att. A. CPS HR Consulting Report

Nolan Sullivan and Jeff addressed the Board. 3 elements - Awareness and outreach, enrollments and renewing. Matt - do we have a problem or a different problem to fix? Real issue is in securing the documents. Enrollment piece is fine. Doing well in Woodland and West Sac, not so much in Davis. Should put resources in KL, Brooks and Clarksburg. Who is our target audience? Difficult for students to obtain food stamps because if they're attending school half time, then they must meet certain criterion. Went over criteria. Who meets the eligibility requirements? Tell folks to apply and then they can make that determination.

Received report from CPS HR Consulting regarding CalFresh program processes in the Department of Employment & Social Services.

Planning & Public Works

Planning & Public Works

34. Introduce by title only, waive first reading and receive a staff report and public comments on an ordinance adopting the 2013 editions of the California Building Codes with select amendments to be codified as Title 7 of the Yolo County Code. (No general fund impact) (Smith/Short)

PDF_Staff Report

Att. A. Ordinance

R/V 5/0 to approve.

Motion to Minute Order No. 14-75: Approved recommended action and continued the ordinance to the next regularly scheduled meeting for adoption. Moved by Rexroad, seconded by Villegas.

Vote to Minute Order No. 14-75: Approved recommended action and continued the ordinance to the next regularly scheduled meeting for adoption. (Approved)

CLOSED SESSION

Closed Session

35. Conference with Legal Counsel – Existing Litigation
Pursuant to Government Code Section 54956.9(a)
Name of case: Citizens for Avian Resource and Environmental Sustainability; Yolo Audubon Society; and Tuleyome vs. County of Yolo, et al.; Superior Court of California, Yolo County: Case No. PT14-716

36. Conference with Legal Counsel – Existing Litigation
Pursuant to Government Code Section 54956.9(a)
Name of case: California Public Records Research, Inc. vs. County of Yolo, et al.; Superior Court of California, Yolo County: Case No. PT 11-2537

37. Conference with Legal Counsel – Anticipated Litigation
Pursuant to Government Code Section 54956.9(b)
Significant exposure to litigation: 2 case(s)

38. Conference with Labor Negotiator; Patrick Blacklock, CAO; Mindi Nunes, Director of Human Resources
Pursuant to Government Code Section 54957.6
Bargaining Units: S & PR

Bargaining Units
G General
U Supervisors
M Management
A Attorneys
A2 Supervising Attorneys
O Correctional Officer
S Deputy Sheriff
P Sheriff Management
PR Probation
C Confidential
H Department Heads
H2 Assistant Department Head
E Elected
X Miscellaneous

39. Public Report of action taken in Closed Session.

ADJOURNMENT

Next meeting scheduled for: May 27, 2014

I declare under penalty of perjury that the foregoing agenda was posted May 9, 2014 by 5:00 p.m. at the following places:

On the bulletin board at the east entrance of the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California; and

On the bulletin board outside the Board of Supervisors Chambers, Room 206 in the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California.

I declare under penalty of perjury that the foregoing agenda will be posted no later than May 9, 2014 by 5:00 p.m. as follows:

On the Yolo County website: www.yolocounty.org.

Julie Dachtler, Deputy Clerk of the Board

                                                                 NOTICE

If requested, this agenda can be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof. Persons seeking an alternative format should contact the Clerk of the Board for further information. In addition, a person with a disability who requires a modification or accommodation, including auxiliary aids or services, in order to participate in a public meeting should contact the Clerk of the Board as soon as possible and at least 24 hours prior to the meeting. The Clerk of the Board may be reached at (530) 666-8195 or at the following address:

                                    Clerk of the Board of Supervisors
                                                  County of Yolo
                                    625 Court Street, Room 204
                                                        Woodland, CA 95695

Note: Board of Supervisors meetings stream live at www.yolocounty.org and also videotaped for later broadcast on local cable stations. Check your local carrier for broadcast dates and times.

Meeting went into Recess

Meeting Reconvened

May 13, 2014 Board of Supervisors Meeting

Full agenda
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Roll Call: 7 members present, 0 members absent, 0 members excused.

9:00 A.M. CALL TO ORDER

Pledge of Allegiance.

Roll Call.

Approval of Agenda

1. Consider approval of agenda.

;P/C to approve 5/0

Motion to Minute Order No. 14-68: Approved agenda as submitted. Moved by Provenza, seconded by Chamberlain.

Vote to Minute Order No. 14-68: Approved agenda as submitted. (Approved)

Public Comment

2. Opportunity for members of the public to address the Board of Supervisors on subjects relating to County business. The Board of Supervisors reserves the right to impose a reasonable limit on time afforded to any topic or to any individual speaker.

There was no public comment.

CONSENT AGENDA

Motion to Minute Order No. 14-69: Approved Consent Agenda Item Nos. 3-17, except for Agenda Item Nos. 10, 12, 13 and 16, which were moved to the Regular Agenda. Moved by Rexroad, seconded by Chamberlain.

Vote to Minute Order No. 14-69: Approved Consent Agenda Item Nos. 3-17, except for Agenda Item Nos. 10, 12, 13 and 16, which were moved to the Regular Agenda. (Approved)

General Government

Clerk of the Board

3. Approve the minutes of the April 29, 2014 Board of Supervisors meeting.

PDF_Staff Report

Att. A. Minutes

10, 12, 13, 16 removed. Rexroad/Chamberlain 5/0

Approved recommended action on Consent.

4. Ratify the following:

      A. Resolution No. 14-42 proclaiming May 26, 2014 as Memorial Day in Yolo County.

      B. Resolution No. 14-43 proclaiming the week of May 18-24, 2014 as Emergency Medical Services Week.

      C. Resolution No. 14-44 declaring May 19-23, 2014 as Hunger Awareness Week in Yolo County.

      D. Resolution No. 14-45 proclaiming May 2014 as CalFresh Awareness Month in Yolo County.

PDF_Staff Report

Att. A. Memorial Day Resolution

Att. B. Emergency Medical Services Resolution

Att. C. Hunger Awareness Week Resolution

Att. D. CalFresh Awareness Resolution

Ratified Resolution Nos. 14-42, 14-43, 14-44 and 14-45 on Consent.

5. Correspondence.

PDF_Staff Report

Approved Correspondence on Consent.

6. Accept resignations, consider appointments and reappointments.

PDF_Staff Report

Approved recommended action on Consent.

7. Conferences, meetings and events the Board of Supervisors attended.

PDF_Staff Report

Approved recommended action on Consent.

County Administrator

8. Adopt resolution authorizing the transfer of the Environmental Health Services Division from the Health Department to the Department of Planning, Public Works and Environmental Services. (No general fund impact) (Nunes/Lindbo)

PDF_Staff Report

Att. A. Resolution

Att. B. CDPH Approval

Approved Resolution No. 14-46 on Consent.

Agriculture

9. Adopt an ordinance adding Article 4 to Title 10, Chapter 6 of the Yolo County Code, to establish a regulatory framework that helps identify and penalize instances of nut theft. (No general fund impact) (Young/Chambers)

PDF_Staff Report

Att. A. Final Ordinance

Att. B. Ordinance w/ Markup

Approved Ordinance No. 1441 on Consent.

Auditor-Controller/Treasurer-Tax Collector

10. Receive and approve the Development Team Final Report on Yolo County Department of Financial Services. (No general fund impact) (Newens)

PDF_Staff Report

Att. A - DFS Team Report

Howard addressed the Board. Villegas/Saylor 5/0

Motion to Minute Order No. 14-70: Approved recommended action. Moved by Villegas, seconded by Saylor.

Vote to Minute Order No. 14-70: Approved recommended action. (Approved)

General Services

11. Reauthorize use of IT Innovation funds for the update of the public website content management system and adopt budget resolution to increase the Information Technology & Telecommunications Division’s fiscal year 2013-14 budget (BU 156-1) by $20,920. (General fund impact $20,920) (4/5 vote required) (Yarris/Montiero)

PDF_Staff Report

Att. A. IT Innovation Resolution

Approved Budget Resolution No. 13-104.24 on Consent.

Law & Justice Services

Probation

12. Approve application and adopt resolution for the "Reducing Racial and Ethnic Disparity" (R.E.D) grant for the period of January 1, 2014 through December 31, 2014 in the amount of $30,000. (No general fund impact) (Cardall)

PDF_Staff Report

Att. A. Resolution

Rexroad/Chamberlain 4/0/1 - Villegas Abstained

Motion to Minute Order No. 14-71: Approved recommended action by Resolution No. 14-47. Moved by Rexroad, seconded by Chamberlain.

Vote to Minute Order No. 14-71: Approved recommended action by Resolution No. 14-47. (Approved)

Health & Human Services

Alcohol, Drug & Mental Health

13. Approve agreement with CommuniCare Health Centers, Inc. in the amount of $675,930 to provide substance abuse disorder treatment services to eligible perinatal and postpartum women; and Human Immunodeficiency Virus (HIV) and Hepatitis C Virus outreach, education, counseling and testing services to substance users in Yolo County for the period July 1, 2014 through June 30, 2017. (No general fund impact) (Cook)

PDF_Staff Report

Att. A. Agreement

Oscar had questions on this item about what the bidding process is for these programs. Pat said they would take this discussion back tothe stakeholders. Villegas/Provenza 5/0

Motion to Minute Order No. 14-72: Approved recommended action by Agreement No. 14-71. Moved by Villegas, seconded by Provenza.

Vote to Minute Order No. 14-72: Approved recommended action by Agreement No. 14-71. (Approved)

14. Approve Second Amendment to Agreement with BHC Sierra Vista Hospital, Inc., dba Sierra Vista Hospital, to increase maximum compensation for fiscal year 2013-14 by $150,000 for a new contract maximum of $567,532 to provide acute psychiatric inpatient hospital services to Yolo County residents for the period of July 1, 2012 through June 30, 2014. (No general fund impact) (Cook)

PDF_Staff Report

Att. A. Contract

Approved Agreement No. 14-72 on Consent.

15. Approve Third Amendment to Agreement with Yolo Community Care Continuum reducing the adult residential services by $42,416 and increasing crisis residential services by $106,000 for a net increase of $63,584 for fiscal year 2013-14, for a new contract maximum amount of $2,101,759; revise and add contract languages in various parts and exhibits to provide crisis residential mental health services and long-term residential services to clients who are eligible; and after hours phone response services to clients who are in need of mental health assistance for the period July 1, 2012 through June 30, 2014; and adopt budget resolution to increase the Department of Alcohol, Drug and Mental Health’s 2013-14 budget by $199,949. (No general fund impact) (4/5 vote required) (Cook)

PDF_Staff Report

Att. A. Contract

Att. B. Budget Resolution

Approved Agreement No. 14-73 and Budget Resolution No. 13-104.25 on Consent.

Employment & Social Services

16. Approve agreements for CalFresh Outreach services with United Christian Centers in the amount of $176,483 and with Yolo County Children's Alliance in the amount of $292,732 from May 13, 2014 through June 30, 2015. (General fund impact $32,340) (Planell/O'Hara)

PDF_Staff Report

Att. A. United Christian Centers Agmt

Att. B. Children's Alliance Agmt

Att. C. Yolo County Library MOU

R/P moved the item. 4/0/1 - abstain - Villegas

Motion to Minute Order No. 14-73: Approved recommended action by Agreement Nos. 14-74 and 14-75. Moved by Rexroad, seconded by Provenza.

Vote to Minute Order No. 14-73: Approved recommended action by Agreement Nos. 14-74 and 14-75. (Approved)

17. Approve agreement with Northwoods Consulting Partners, Inc., to purchase a lobby management and customer appointment system for the Department of Employment & Social Services in the amount of $625,931.24 for the period of April 29, 2014 through June 30, 2017; and adopt budget resolution to increase the department's budget by $393,209. (General fund impact $69,389.80) (4/5 vote required) (Planell)

PDF_Staff Report

Att. A. Agreement

Att. B. Budget Resolution

Att. C. Email from Contra Costa County

Att. D. Price Assurance

Att. E. Contract Checklist

Approved Agreement No. 14-76 and Budget Resolution No. 13-104.23 on Consent.

TIME SET AGENDA

9:00 a.m. Planning & Public Works

18. Continue public hearing to consider adoption of a Zoning Code Update ordinance to June 10, 2014, time set for 9:00 a.m. (No general fund impact) (Smith/Parfrey)

PDF_Staff Report

Will continue to June 10, 2014 at 9:00 a.m.

Continued public hearing to June 10, 2014, time set for 9:00 a.m.

9:00 a.m. Department Updates

19. Receive County Administrator Department update. (No general fund impact) (Blacklock)

PDF_Staff Report

Att. A. CAO Dept Update

Pat addressed the Board.

Received County Administrator Department update.

20. Receive County Counsel Department update. (No general fund impact) (Drivon)

PDF_Staff Report

Att. A. County Counsel Dept Update

Robyn addressed the Board.

Received County Counsel Department update.

21. Receive General Services Department update. (No general fund impact) (Yarris)

PDF_Staff Report

Att. A. GS Dept Update

Kevin addressed the Board. Matt - what is the basic level of technology for a general staff person? Concerned about using technology appropriately or training? How do we reach all departments to make sure they are more efficient? Matt would like a follow up that everyone is moving forward on this. Check thru our systems and see if everyone is on-board. Test in the system to see what is being used and return to the Board to make sure everyone is up-to-date. Duane had a question on Parks and the Iron Ranger on how much money is collected. Would like Kevin to look into fining trespassers in the Cache Creek area. Don - question about veteran's benefits. Billy Wagster addressed the Board. Estimating 800,000 veterans returning to California near the end of 2015.

Received General Services Department update.

11:00 a.m. Probation

22. Receive Yolo County Day Reporting Center annual report. (No general fund impact) (Cardall/Pistochini)

PDF_Staff Report

Att. A. Annual Report

Maggie and another gentleman addressed the Board - both from the Sac County Office of Ed. Presented a power point with stats. Matt - spoke of employment - what does this mean? Living wage?

Received Yolo County Day Reporting Center annual report.

11:30 a.m. Introductions & Honorary Resolutions

23. Introductions.

PDF_Staff Report

24. Present Honorary Resolutions.

      A. Proclaiming May 26, 2014 as Memorial Day in Yolo County. (Supervisor Rexroad)

      B. Proclaiming the week of May 18-24, 2014 as Emergency Medical Services Week. (Supervisor Chamberlain)

      C. Declaring May 19-23, 2014 as Hunger Awareness Week in Yolo County. (Supervisor Saylor)

      D. Proclaiming May 2014 as CalFresh Awareness Month in Yolo County. (Supervisor Saylor)

PDF_Staff Report

Matt presented the Memorial Day resolution - time for us to acknowledge the loss of service members. It is a time of observances. May 26th - 10 am - Davis service, 11 am at the Woodland Cemetery and 11 am Winters VFW, and 10 am and 2 pm - Monument Hill.

Supervisor Chamberlain presented the EMS resolution. Call 911 first - then push the chest hard and fast. Do this until first responders arrive.

Supervisor Saylor presented the Hunger Awareness and the CalFresh Awareness resolutions.

Resolutions were presented.

11:45 a.m. Recess to Yolo County Day Reporting Center Graduation Ceremony

25. Attend Yolo County Day Reporting Center Graduation Ceremony at the Yolo County Office of Education, 1280 Santa Anita Court in Woodland.

PDF_Staff Report

Recessed to Yolo County Day Reporting Center Graduation Ceremony.

REGULAR AGENDA

General Government

Board of Supervisors

26. Action items and reports from members of the Board of Supervisors, including announcements, questions to be referred to staff and reports on various 2x2s and meetings with other agencies. (Board of Supervisors)

      A. Budget Ad Hoc Subcommittee update. (Supervisors Saylor and Rexroad)

      B. Public Safety Realignment Ad Hoc update. (Supervisors Saylor and Provenza)

PDF_Staff Report

Matt - Woodland 2x2 update - AB109 community events around the county. Still thinks there is a lot of mis-information out there. We need to do a better way on how we explain what we're doing and how we're doing it. External communication is essential. Budget Ad Hoc Subcommittee update - Fee discussion came up under Facilities Subcommittee meeting. Update from the Budget Ad Hoc and Public Safety Realignment Ad Hoc. Oscar spoke about Cap to Cap.

Received updates.

27. Long Range Planning Calendar - recurring opportunity for Board members to discuss and as needed, direct staff regarding future Board agenda items. (Board of Supervisors)

PDF_Staff Report

Att. A. Calendar

Jim - interested overtime costs in the Sheriff's Dept.

28. Tactical Plan - recurring opportunity for Board members to discuss, and as needed, direct staff regarding the Tactical Plan. (Board of Supervisors)

PDF_Staff Report

Att. A. Tactical Plan

County Administrator

29. Action items and reports from the County Administrator. (Blacklock)

PDF_Staff Report

30. Consider actions and provide direction regarding development of the 2014-15 budget. (No general fund impact) (Blacklock/Nunes)

PDF_Staff Report

Att. A. Budget Principles

Att. B. Budget Gap

$7.7 million gap for this year. Mindi addressed the Board.

Approved recommended action.

Auditor-Controller/Treasurer-Tax Collector

31. Receive and file independent auditors' reports on the county financial statements and the Single Audit for fiscal year ended June 30, 2013. (No general fund impact) (Newens)

PDF_Staff Report

Att. A. Audited Financial Statements

Att. B. Single Audit

Att. C. Required Communication

Att. D. Management Letter

Att. E. Report on Gann Limit

Howard addressed the Board. Introduced outside auditors. Scott and Mark. 5 reports issued. 1) Independent Auditor's Report, 2) Management Letter, (Howard answered questions Sup. Provenza had) (Kevin answered questions as well) , 3) Auditing standards (summary of items noted), 4) Single audit (audit of federal dollars received) - they tested 6 programs - Capital Assets (landfill), Timely Preparation of financial statements, Medical Assistance Program (repeat finding from last year), WIC, adoption program, plus 2 others - came up with 6 findings, 5) And Report. P/V to approve rec action. 5/0

Received and filed independent auditors' reports on the county financial statements and the Single Audit for fiscal year ended June 30, 2013.

County Affiliated Agencies

Yolo County Housing

32. Consider directing staff to begin working collaboratively with the cities and the Housing Authority on the reorganization of the Housing Authority of Yolo County into a joint powers authority, and to return to the Board with an ordinance and a draft Joint Powers Agreement. (No general fund impact) (Blacklock/Dickinson)

PDF_Staff Report

Att. A. Proposed Governance Structure

Tracey addressed the Board. R/P to approve rec. actions. 5/0

Motion to Minute Order No. 14-74: Approved recommended action. Moved by Rexroad, seconded by Provenza.

Vote to Minute Order No. 14-74: Approved recommended action. (Approved)

Health & Human Services

Employment & Social Services

33. Receive report from CPS HR Consulting regarding CalFresh program processes in the Department of Employment & Social Services. (No general fund impact) (Planell/O'Hara)

PDF_Staff Report

Att. A. CPS HR Consulting Report

Nolan Sullivan and Jeff addressed the Board. 3 elements - Awareness and outreach, enrollments and renewing. Matt - do we have a problem or a different problem to fix? Real issue is in securing the documents. Enrollment piece is fine. Doing well in Woodland and West Sac, not so much in Davis. Should put resources in KL, Brooks and Clarksburg. Who is our target audience? Difficult for students to obtain food stamps because if they're attending school half time, then they must meet certain criterion. Went over criteria. Who meets the eligibility requirements? Tell folks to apply and then they can make that determination.

Received report from CPS HR Consulting regarding CalFresh program processes in the Department of Employment & Social Services.

Planning & Public Works

Planning & Public Works

34. Introduce by title only, waive first reading and receive a staff report and public comments on an ordinance adopting the 2013 editions of the California Building Codes with select amendments to be codified as Title 7 of the Yolo County Code. (No general fund impact) (Smith/Short)

PDF_Staff Report

Att. A. Ordinance

R/V 5/0 to approve.

Motion to Minute Order No. 14-75: Approved recommended action and continued the ordinance to the next regularly scheduled meeting for adoption. Moved by Rexroad, seconded by Villegas.

Vote to Minute Order No. 14-75: Approved recommended action and continued the ordinance to the next regularly scheduled meeting for adoption. (Approved)

CLOSED SESSION

Closed Session

35. Conference with Legal Counsel – Existing Litigation
Pursuant to Government Code Section 54956.9(a)
Name of case: Citizens for Avian Resource and Environmental Sustainability; Yolo Audubon Society; and Tuleyome vs. County of Yolo, et al.; Superior Court of California, Yolo County: Case No. PT14-716

36. Conference with Legal Counsel – Existing Litigation
Pursuant to Government Code Section 54956.9(a)
Name of case: California Public Records Research, Inc. vs. County of Yolo, et al.; Superior Court of California, Yolo County: Case No. PT 11-2537

37. Conference with Legal Counsel – Anticipated Litigation
Pursuant to Government Code Section 54956.9(b)
Significant exposure to litigation: 2 case(s)

38. Conference with Labor Negotiator; Patrick Blacklock, CAO; Mindi Nunes, Director of Human Resources
Pursuant to Government Code Section 54957.6
Bargaining Units: S & PR

Bargaining Units
G General
U Supervisors
M Management
A Attorneys
A2 Supervising Attorneys
O Correctional Officer
S Deputy Sheriff
P Sheriff Management
PR Probation
C Confidential
H Department Heads
H2 Assistant Department Head
E Elected
X Miscellaneous

39. Public Report of action taken in Closed Session.

ADJOURNMENT

Next meeting scheduled for: May 27, 2014

I declare under penalty of perjury that the foregoing agenda was posted May 9, 2014 by 5:00 p.m. at the following places:

On the bulletin board at the east entrance of the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California; and

On the bulletin board outside the Board of Supervisors Chambers, Room 206 in the Erwin W. Meier Administration Building, 625 Court Street, Woodland, California.

I declare under penalty of perjury that the foregoing agenda will be posted no later than May 9, 2014 by 5:00 p.m. as follows:

On the Yolo County website: www.yolocounty.org.

Julie Dachtler, Deputy Clerk of the Board

                                                                 NOTICE

If requested, this agenda can be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof. Persons seeking an alternative format should contact the Clerk of the Board for further information. In addition, a person with a disability who requires a modification or accommodation, including auxiliary aids or services, in order to participate in a public meeting should contact the Clerk of the Board as soon as possible and at least 24 hours prior to the meeting. The Clerk of the Board may be reached at (530) 666-8195 or at the following address:

                                    Clerk of the Board of Supervisors
                                                  County of Yolo
                                    625 Court Street, Room 204
                                                        Woodland, CA 95695

Note: Board of Supervisors meetings stream live at www.yolocounty.org and also videotaped for later broadcast on local cable stations. Check your local carrier for broadcast dates and times.

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